CFAO

Job Description :

<ul>
	<li>We are seeking dedicated and results-driven individual to join our team as a Quality Assistant at our Head Office. The successful candidate will report to the Company Pharmacist and Quality Manager and will be responsible for supporting the Quality Assurance (QA) and Quality Control (QC) processes, ensuring all products are stored, handled, and distributed in compliance with Good Distribution Practices (GDP)</li>
</ul>

Requested profile :

Quality Management

<ul>
	<li>Assisting the Company Pharmacist and Quality manager in establishing, implementing and maintaining the quality management system(s) to ensure its continual improvement throughout the organization</li>
	<li>Assisting in drafting and formulating the required procedures and policies for an effective QMS</li>
	<li>Assisting in training employees on the quality management systems, programs, policies and standard operating procedures to ensure compliance with QMS requirements</li>
	<li>General administration of the QMS and related processes</li>
	<li>Assist the Company Pharmacist and Quality manager in ensuring that the internal control policies are in place as per CFAO policies by liaising with the relevant departments or employees to ensure the policies are implemented.</li>
	<li>Manage and track deviations, complaints, and incidents, ensuring proper documentation and resolution.</li>
	<li>Conduct routine inspections of warehousing and distribution activities to verify compliance with company policies and GDP</li>
</ul>

Risk Management

<ul>
	<li>Assist in coordinating GDP activities in collaboration with Company Pharmacist and Quality manager and the warehouse manager.</li>
	<li>Assist the Company Pharmacist and Quality manager in implementing regulatory requirements for GDP.</li>
</ul>

Documentation And Record Keeping

<ul>
	<li>Ensure all Quality documentation is properly maintained and readily accessible for review, including batch records, quality control logs, inspection reports, and compliance forms</li>
	<li>Assist in creating, modifying and updating SOPs to ensure adherence to regulatory guidelines and best practices</li>
	<li>Compile and archive records for audits, inspections and internal reviews </li>
</ul>

 Corrective Action Management

<ul>
	<li>Support identification, documentation and investigation of non-conformance incidents e.g., discrepancies, product defects and quality issues</li>
	<li>Assist in development and implementation of CAPAs to address non-conformance, ensuring proper resolution and follow-up actions</li>
	<li>Document and maintain records of complaints, returns or product quality issues, working with the company pharmacist and quality manager</li>
	<li>Support in preparing presentation of CAPA reports for management review and follow-up on closed CAPA actions to assess the effectiveness of implemented solutions to ensure they do not recur</li>
</ul>

Occupational Health and Safety Management

<ul>
	<li>In collaboration with the Human Resource Department and the Company Pharmacist and Quality Manager, the Quality Assistant is involved in driving system compliance throughout the organization and providing assistance, advice and training employees on the management of OHS systems, programs and procedures to ensure compliance with legislation and industry best practices.</li>
</ul>

Quality Assistant

<ul>
	<li>We're seeking a Senior Accountant to join our team in Nairobi on a 6-month contract. This role will be responsible for enforcing our finance policies and controls.</li>
	<li>Reporting to the Chief Accountant</li>
</ul>

Key Responsibilities

<ul>
	<li>Accounts:</li>
	<li>Ensure timely and accurate posting to the general ledger as well as reconciliations of the same to the sub ledger accounts before end month.</li>
	<li>Ensure monthly accounts are closed and sent to Group according to the scheduled date.</li>
	<li>Ensure that all internal control systems are operational and guarantee that the accounting and financial systems work as intended.</li>
	<li>Check and verify all payments, local purchase orders and petty cash before approval is given.</li>
	<li>Prepare and file monthly VAT returns / review filings for WHT/VAT WH weekly returns</li>
	<li>Review banks, suppliers, intercompany, supplier claims and Imprest accounts reconciliation on a monthly basis.</li>
	<li>Work out the margin reconciliation monthly.</li>
	<li>Manage the fixed asset function in terms of posting the purchased/ disposed fixed assets, reconciling the fixed asset register to the Ledger and coordinating the fixed assets labelling and stock take.</li>
	<li>Convene and conduct the supplier claims meeting, maintain minutes, debit the suppliers accordingly and ensure the supplier claims table is updated on monthly basis</li>
	<li>Manage monthly balance sheet account reconciliations using the Blackline tool, ensuring all accounts are accurately reconciled and approved</li>
	<li>Supplier invoice postings and account reconciliations:</li>
	<li>Verify international supplier invoices and post them into the system.</li>
	<li>Ensure EXN journal from CP is included in the general ledger before closing monthly accounts both for Laborex-Kenya and EPDIS-Kenya.</li>
	<li>Ensure that the DNTs are complete before filing.</li>
	<li>Reconcile the supplier’s statement to the individual ledger balances on a monthly basis.</li>
	<li>Oversee the Debiting of suppliers in respect to notes to supplier’s debtors account and subsequent follow up.</li>
	<li>Administration tasks</li>
	<li>Oversee the organizations’ insurance procedure, including import/export administration (letters of credit), as well as following up on insurance claims.</li>
	<li>Support new system change over</li>
	<li>And performs any other duties as assigned by the supervisor from time to time.</li>
</ul>

The person should be: 

<ul>
	<li>Consistent &amp; Accurate</li>
	<li>Able to motivate the team and lead by example</li>
	<li>Enthusiastic &amp; Self-motivated.</li>
	<li>Excellent Organizational &amp; computer skills.</li>
	<li>Good communication &amp; interpersonal skills.</li>
	<li>Creative and able to work independently</li>
	<li>Excellent customer service</li>
</ul>

Qualifications

<ul>
	<li>First Degree in Commerce/Business Administration/Finance</li>
	<li>Must be a Certified Accountant</li>
	<li>Minimum 3 years’ experience in a similar position,</li>
	<li>Proven experience in Microsoft Dynamics, tax and management reporting</li>
</ul>

Senior Accountant

Managerial/Supervisory Responsibilities

<ul>
	<li>Develop and implement the branch brand strategy to support the achievement of the overall Division Strategy on profitability growth and market share</li>
	<li>Supervise the sales, parts, and service teams in the branch to ensure the team is motivated and highly performing</li>
	<li>Establish key performance indicators for branch personnel and track performance against such KPI’s</li>
	<li>Oversee effective management and control of financial expenditure at the branch level for enhanced branch profitability</li>
	<li>Implement effective systems that facilitate communication and employee participation to ensure employee retention and satisfaction.</li>
	<li>Manage and monitor branch capacity in terms of human resources to ensure the branch operations are fully supported</li>
	<li>Mentor and coach direct reports to support efficient and effective succession planning.</li>
</ul>

Operational Responsibilities

<ul>
	<li>Identify business opportunities for the branch within the region to increase CASE market share</li>
	<li>Monitor compliance with statutory and manufacture requirements with the support of the respective brands, to ensure minimal risk exposure to CFAO Kenya due to noncompliance</li>
	<li>Network with key stakeholders within the community to promote branch services and identify business opportunities.</li>
	<li>Promote customer satisfaction through timely resolution of all customer complaints at the branch and ensure best customer service delivery</li>
	<li>Establish and implement Best practises in the branch based on respective branch’s customer diversified culture and needs</li>
	<li>In collaboration with technical training and development teams, ensure the branch has the required competencies at all levels to ensure the provision of quality services in parts, sales, and service</li>
	<li>Coordinate general administration of the branch to ensure that branch facilities and resources are safe and secure in line with 5S and Anzen guidelines</li>
	<li>Coordinate the collection of information at the branch level on competitor activities to ensure the availability of information required to develop market penetration strategies in parts, sales and service.</li>
	<li>Monitor the performance of the various brands on the 3S against the agreed targets, report on, and develop plans to address any gaps identified</li>
	<li>Provide timely, accurate and complete management reports on branch performance against set KPI’s</li>
	<li>Monitor the Branch cash sales and credit accounts to ensure full compliance with CFAO Kenya credit control policy and guidelines.</li>
	<li>Promote adherence and compliance with CFAO’s COCE policy.</li>
</ul>

KNOWLEDGE, SKILLS AND EXPERIENCE

(Minimum level of academic and professional qualification required to perform effectively in the role)

<ul>
	<li>A Bachelor’s Degree in Agricultural Engineering or business-related field.</li>
</ul>

Minimum level of experience required to perform effectively in the role

<ul>
	<li>At least 5 years working experience with a reputable organization in a managerial position</li>
	<li>Post graduate Diploma in Business Management or equivalent.</li>
	<li>Experience in the Agricultural Industry will be an added advantage</li>
</ul>

Branch Manager (Kisumu)

MAIN RESPONSIBILITIES OF THE JOB

Coordination/Operational Responsibilities

<ul>
	<li>Conduct Research and Development for new business/projects in the FMCG industry.</li>
	<li>Set up end to end operations for the current existing FMCG projects through acquiring product knowledge, creating business structure, preparing legal documents, price analysis, costing, arrangement for shipment and importation of products, logistics control, stock and demand control, payment process management, supporting sales promotions and marketing activities.</li>
	<li>Prepare presentations and proposals of market information, regulatory and business scheme.</li>
	<li>Understand the direction and strategy of each business/project and implement them by collaborating with other project members and colleagues.</li>
	<li>Provide and share reports timely and proactively whenever milestone progress and/or important aspects are observed with all relevant parties.</li>
	<li>Organise and participate in meetings with stakeholders (including suppliers, customers, distributors, business partners, CFAO Head Office, TTC Head Office), and internal project members and colleagues.</li>
	<li>Maintain effective working relationships with the project’s members and stakeholders.</li>
	<li>Liaise with CFAO Head Quarter and TTC’s relevant department to share the activities on country level and ensure the same understanding.Report on all activities, progress and challenges.</li>
</ul>

New Projects Support

<ul>
	<li>Execute necessary R&amp;D process to materialize the projects in the pipeline and new projects which may arise.</li>
	<li>Understand the direction and strategy of each business/project and implement them by collaborating with other project members and colleagues.</li>
	<li>Learn about the projects in pipeline and new projects, such as renewable energy) etc., and make proactive proposal whenever necessary.</li>
	<li>Engage and collaborate with related business partners, suppliers, customers to develop the projects.</li>
	<li>Organize and participate in the meeting with stakeholders, business partners, customers, project members and colleagues.</li>
	<li>Prepare necessary presentation documents, travel reports, meeting minutes, and monthly report.</li>
	<li>Understand financial reporting of Project Division and review on turnover, gross profit, expenses and so forth.</li>
	<li>Prepare the budget for Project Division.</li>
	<li>Check the project progress and make timely reports.</li>
	<li>Coordinate e-Visa application, logistics and accommodation for visitors coming to Kenya/EAC together with project members of the related divisions and colleagues of Project Division.</li>
	<li>Prepare itinerary for visitors, make necessary appointment for the visits and meetings.</li>
</ul>

KNOWLEDGE, SKILLS AND EXPERIENCE

(Minimum level of academic and professional qualification required to perform effectively in the role)

<ul>
	<li>Bachelor’s Degree in Business, Project Management, or any other relevant qualification</li>
	<li>CPA (Part 1) Qualification will be an advantage</li>
</ul>

Minimum level of experience required to perform effectively in the role

<ul>
	<li>At least 5 Years working experience in FMCG/ General Trading</li>
	<li>Experience in new product/OEM product quality control/Importation and Exportation preferred</li>
</ul>

Business Development Officer- FMCG & Retail

MAIN RESPONSIBILITIES OF THE JOB

Research

<ul>
	<li>Plan and commission consumer research (qualitative and quantitative) to research agencies.</li>
	<li>Conduct consumer research (qualitative and quantitative) and explore consumer needs from the results.</li>
</ul>

Product and Material Development

<ul>
	<li>Understand product structure and propose and implement product improvements to meet consumer needs.</li>
	<li>Understand the machinery used to manufacture products and consult with engineers on equipment modifications to produce desired products.</li>
	<li>Understand the materials used and be able to select and develop appropriate materials in conjunction with suppliers.</li>
</ul>

Design and select materials for packaging and cartons.

<ul>
	<li>Understand package printing technology and be able to make appropriate improvement requests to packaging companies in case of printing problems.</li>
</ul>

Others

<ul>
	<li>Product Improvement through direct observation and analysis of used diapers and sanitary towels (Involves checking used products, understanding actual usage, and identifying areas for product improvement).</li>
</ul>

KNOWLEDGE, SKILLS AND EXPERIENCE

<ul>
	<li>(Minimum level of academic and professional qualification required to perform effectively in the role)</li>
	<li>Bachelor’s degree in chemical or Process Engineering or relevant field from a recognized institution.</li>
	<li>Minimum level of experience required to perform effectively in the role</li>
	<li>5 Years Experience. Experience in Quality Control or R&amp;D in an FMCG set up is preferred.</li>
</ul>

Assistant Manager(Product Development)

JOB PURPOSE

<ul>
	<li>The purpose of the job is to increase the sales of our solutions through customer visits, proper reporting &amp; close collaboration with the dealer.</li>
</ul>

Operational Responsibilities

<ul>
	<li>Sale of new units Trucks or any other brands the company may introduce</li>
	<li>Efficient use of SSI, DSSW/Product knowledge, E Learning and CRM achieving 100%</li>
	<li>Procure LPO and or payments of new sales deals</li>
	<li>Attend to showroom traffic</li>
	<li>Attend to company events as and when required</li>
	<li>Achieve monthly sales targets</li>
	<li>Prepare and present quotations to prospective customers, keeping within authorized discounts</li>
	<li>Delivery of new vehicles to customers</li>
	<li>Collect market information on market trends and shifts to assist in accurate ordering of new models, and update our database</li>
	<li>Submit activity report to the Sales Manager – MB Trucks &amp; Bus on daily basis</li>
	<li>Conduct regular field visits to prospect for clients in order to generate sales and gather market information to assist in planning and decision making;</li>
	<li>Actively follow up on new leads and referrals resulting from showroom, field activities and promotions to build prospects and close sales;</li>
	<li>Prepare quotations in a timely manner in line with the CFAO Mobility guidelines to assist close sales in a timely manner;</li>
	<li>Create sales orders to facilitate timely invoicing</li>
	<li>Prepare sales calls programs for appointment bookings with prospective clients to facilitate sales plans;</li>
	<li>Maintain regular contact with clients to promote retention and generate referrals and new business opportunities;</li>
	<li>Consistently update customers on sales order progress, respond and resolve customer queries in a timely manner to ensure customer satisfaction and retention;</li>
	<li>Advise clients on financial packages available through partner financial institutions (Loxea and banks), and assist the clients in filling the required documentation to ensure the sales deals are closed;</li>
	<li>Liaise with Finance to ensure payment terms are clearly agreed and communicated to the customer, and proper finance documentation, to minimize customer complaints and enhance the closing of sales deals;</li>
	<li>Follow up on vehicle registration documents including logbooks to ensure the documentation is availed to the customer in a timely manner for enhanced customer satisfaction and retention;</li>
	<li>Actively participate in promotional and customer training activities to market the company's products and services to increase product awareness for enhanced sales;</li>
	<li>Provide information to management and the marketing team on market intelligence to assist garner information required to develop aggressive marketing and sales strategies for the CFAO Mobility brands;</li>
	<li>Submit accurate daily/weekly deliveries and order intake data to the sales manager to keep track of the monthly sales targets as per budget</li>
</ul>

Profile request:

<ul>
	<li>Minimum level of academic and professional qualification required to perform effectively in the role</li>
	<li>Degree in sales and marketing or other relevant field</li>
	<li>Minimum level of experience required to perform effectively in the role</li>
	<li>3 years' working experience in sales in the automotive</li>
</ul>

SKILLS

Technical

<ul>
	<li>Proficient in Microsoft Office applications/computer literacy</li>
	<li>Driving Skills</li>
	<li>Product knowledge i.e. vehicle specifications, Basic mechanical knowledge</li>
	<li>Knowledge in professional standards</li>
	<li>Functional l</li>
	<li>Writing skills</li>
	<li>Presentation skills</li>
</ul>

Behavioral

<ul>
	<li>Excellent Customer Service skills</li>
	<li>Excellent interpersonal skills</li>
	<li>Pleasant and outgoing personality</li>
	<li>Strong negotiating and influencing skills</li>
	<li>Excellent presentation skills and communication skills (written and spoken)</li>
	<li>A team player with a go-getter attitude</li>
	<li>Ability to work under pressure and meet sales targets</li>
	<li>Organizational skills.</li>
</ul>

Sales Executive, Mercedes Benz Trucks M/F

Managerial/Supervisory Responsibilities

<ul>
	<li>Coordinate the procurement of goods and services to ensure the procurement department supports the implementation of the KVM business strategy, as well as compliance with the relevant laws and regulations.</li>
	<li>Develop and implement sourcing strategies/Policies to ensure the responsiveness of the department operations in the implementation of the KVM business goals.</li>
	<li>Initiate and manage relationship with key stakeholders for enhanced ease in procurement</li>
	<li>Monitor the implementation of PACI and ISO 9001:2015 recommendations to ensure compliance in procurement processes.</li>
	<li>Prepare periodical reports on the procurement function to report on progress and challenges experienced.</li>
	<li>Co0rdinate the procurement plans to ensure timely preparation and implementation.</li>
</ul>

Operational Responsibilities

<ul>
	<li>Coordinate the management of supplier contracts and Service level agreements to ensure KVM is protected from risks.</li>
	<li>Implement regular reviews of sourcing options to identify sources that deliver value for money for KVM</li>
	<li>Coordinate support to user departments to ensure user departments are assisted in the development of accurate and timely resource projections</li>
	<li>Conduct market research to advise in the annual procurement planning process, and implement a market intelligence program that advises on commodity prices and supply benchmarks</li>
	<li>Coordinate the development and maintenance of a supplier master file, and lead the determination of an optimal number of active suppliers to enhance the responsiveness of the department to user needs</li>
	<li>Supervise the implementation of periodic validation exercises of procurement plans and buying schedules with user departments to ensure plans and schedules are accurate and current in support of business operations</li>
	<li>Enforce the use of systems and eliminate all other off – system processes to enhance efficiency and effectiveness in the procurement process</li>
	<li>Consolidate the KVM annual procurement forecast and budget through the consideration of the input received from the various functions in KVM, to ensure adequate and timely allocation of resources required for the implementation of the procurement plan</li>
	<li>Ensure that staff in the function are trained and developed in line with both individual and organizational growth goals, to ensure achievement of business objectives.</li>
	<li>Provide support to the development of new processes, procedures and solutions for procurement department</li>
	<li>Develop and manage supplier relationships for the function to deliver breakthrough performance in cost quality and service</li>
</ul>

Knowledge, Skills &amp; Experience

<ul>
	<li>Bachelor’s Degree in a business related field</li>
	<li>CPSP-K or CPA-K</li>
	<li>CIPS UK qualification – MCIPS</li>
	<li>KISM member and a licensed practitioner</li>
</ul>

Procurement Manager - KVM

Job Description:
The successful candidate will assist in managing the credit control process by ensuring timely collections, monitoring outstanding accounts, and ensuring that credit granted to customers is effectively monitored and controlled.
Requested profile:
KEY RESPONSIBILITIES
Accounting and Internal Controls
<ul>
<li>Matching/reconcile client accounts so that they properly reflect what is outstanding</li>
<li>Deletion of customer accounts with authorization from credit controller</li>
<li>Communicating on the due accounts before the due date and ensuring overdue accounts are frozen</li>
</ul>
Posting receipts and matching of accounts
<ul>
<li>Posting payments received into the clients' accounts</li>
<li>Monitoring and maintaining customer accounts, updating records with payments received, and ensuring account information is accurate.</li>
<li>Allocating payments in accordance with customer remittances</li>
<li>Reconcile customer accounts by resolving discrepancies or disputes related to payments, invoices, or credit notes.</li>
<li>Addressing customer queries related to invoices, payment terms, and account balances to ensure a smooth payment process.</li>
<li>Following up for short paid and skipped invoices</li>
</ul>
Credit control and debt collection:
<ul>
<li>Ensure that all accounts on credit have been properly authorized as per the client's management procedure regarding accounts opening</li>
<li>Assist the credit controller in debt collecting at the head office as well as the branches </li>
<li>Monitor closely the cash sale account status for head office and the branches and ensure that none is outstanding</li>
<li>Working on strict monthly and annually collections targets</li>
<li>Calling customers on follow up of debts as per instructions given by the credit controller</li>
<li>Providing general administrative support to the credit control team, such as filing, and maintaining accurate records of credit control activities</li>
</ul>

Accounting M/F

JOB PURPOSE
This position ensuring that logistics operations are efficient, cost-effective, and aligned with production schedules by optimizing the movement, storage, and distribution of materials and products within the plant. 
  
MAIN RESPONSIBILITIES OF THE JOB
Operational Responsibilities
<ul>
<li>Follow all safety regulations and best practices to ensure a safe working environment.</li>
<li>Participate in safety training and contribute to the development of safety procedures.</li>
<li>Plan and manage the layout and flow of materials within the assembly plant to optimize space and reduce handling times</li>
<li>Work closely with assembly line teams and vendors to ensure timely delivery of materials and resolve and issues.</li>
<li>Monitor and manage inventory levels of spare parts and maintenance supplies</li>
<li>Monitor and address issues related to material quality and handling.</li>
<li>Prepare reports and present findings to management, recommending strategies for improvement.</li>
<li>Collaborate with other departments, such as production, engineering, and procurement, to align logistics operations with overall plant goals.</li>
<li>Coordinate with production teams to adjust logistics plans based on changes in production schedules or requirements.</li>
</ul>
KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic and professional qualification required to perform effectively in the role
<ul>
<li>A minimum of bachelor’s degree in Mechanical Engineering or related field from a recognized institution.</li>
<li>A degree in Logistics, Supply Chain Management</li>
</ul>
Minimum level of experience required to perform effectively in the role
<ul>
<li>5 years of relevant experience from a recognized organization.</li>
</ul>

Logistics Engineer

JOB PURPOSE
Provide operational support of Environment, Health &amp; Safety (ESH) Activities to the ESH Manager. Maintain and retrieve data from the existing management system for ESH reporting. The role shall support EHS Manager to monitor on the safety of staff, visitors, contractors and customers. In addition, the role shall provide support to environmental management plans to assure protection of the environment and biodiversity, pollution prevention and control. The scope for the role will include all CFAO Group Companies in Kenya.
MAIN RESPONSIBILITIES OF THE JOB
Managerial/Supervisory Responsibilities
<ul>
<li>Maintain and manage a Master Document Control List for EHS documents (policies, procedures, work instructions, forms, records and documents of external origin) and ensure it is updated regularly.</li>
<li>Manage the renewal process of permits and licences and other requirements that have an impact to Environment, Health &amp; Safety activities in a timely manner by maintaining a register for legal requirements.</li>
<li>Develop and implement health and safety plans, capture daily/weekly data on key environmental aspects of water usage, electricity consumption, waste generation for analysis and any other information that may have an impact to Environment, Health &amp; Safety activities.</li>
<li>Keep a log of all incidents as reported by the emergency response teams.</li>
<li>Coordinate and participate in audits and document actions to remedy audit findings. Follow up on corrective actions planning. Provide regular update on progress of departmental internal audits to EHS manager.</li>
<li>On emergency response, keep an active log of the inventory of first aid kits across all company locations. Update contents of First Aid kits (in line with the First Aid Rules) regularly from each location.</li>
<li>Monitor and maintain the statutory inspection schedules for lifting equipment, pressure vessels and any other equipment, which have an impact to health and safety of the users. Update the inspection schedules and ensure repairs and maintenance activities are done.</li>
<li>Fill out purchase requisition forms, seek approvals from respective designates and ensure ESH requisitions are generated on time. Follow through to ensure invoices for services rendered are received and processed for payment.</li>
<li>Maintain EHS schedules of activities and branch visits.</li>
</ul>
Operational Responsibilities
<ul>
<li>Act as Secretary to the Company Safety &amp; Health Committee</li>
<li>Support on incident investigation, to ensure that information is recorded accurately and reports are generated and circulated within the required timelines.</li>
<li>Communicate and follow up with EHS suppliers and service providers.</li>
<li>Perform any other functions and activities as required.</li>
</ul>
KNOWLEDGE,  SKILLS AND EXPERIENCE
<ul>
<li>Minimum level of academic and professional  qualification required to perform effectively in the role</li>
<li>Bachelor’s Degree in Science, Engineering, Environmental or Public Health or an Occupational Safety and Health relevant course from a reputable institution.</li>
<li>Competency in MS Office Applications.</li>
<li>Excellent report writing and presentation skills.</li>
<li>At least 5 years of relevant experience in EHS.</li>
</ul>
Added advantages
<ul>
<li>Experience in EHS auditing</li>
<li>Trained Internal Auditor on ISO 14001/ ISO 18001 Management Systems</li>
<li>Experience in a manufacturing or assembling environment will be an added advantage.</li>
</ul>