Nairobi Center for International Arbitration

Key Responsibilities / Duties / Tasks
<ul>
<li>Ensuring proper administration and application of corporate strategy services in the Centre.</li>
<li>Organizing, arranging, and conducting research, analysis and implementation of the corporate strategies and actions plans.</li>
<li>Collating and comparison of emerging trends in Alternative dispute Resolutions.</li>
<li>Design and innovation of new business approaches, concept papers and project proposals.</li>
<li>Drafting of relevant guidelines, memoranda of understanding and collaborativagreements for the Centers external stakeholder.</li>
<li>Supervision, guidance, and development of staff under the officer.</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s Degree in either Law, Arbitration, Economics, Communication Studies, Business Administration, Public Relations, or a related field from a recognized university.</li>
<li>Certificate in a senior management course from a recognized institution.</li>
<li>Certificate in computer application skills.</li>
<li>Proven knowledge and work experience in research, project development and administration.</li>
<li>Be a member of recognized professional body in good standing.</li>
<li>Met all the requirements of Chapter six (6) of the Constitution of Kenya.</li>
</ul>
Previous Relevant Experience
<ul>
<li>Served in the grade of Corporate Strategy Officer for a period of three (3) years, with a minimum period of three (3) years.</li>
</ul>
or
<ul>
<li>Have relevant working experience of at least five (5) years with minimum of three (3) years in senior management position in public or private organization.</li>
</ul>
<h2 style="text-align:left;">Method of Application</h2>

The Public is notified of the following: - Detailed job descriptions, requirements, and how to apply are available on the website www.ncia.or.ke. All applications MUST be received on or before Wednesday,12th October 2022 by 5:00 pm. Late applications will not be accepted  There are No fees charged by NCIA for any application of these positions Only Shortlisted candidates will be notified of prospective interview dates and successful candidates may undergo necessary background checks with relevant institutions. Any canvassing or solicitation by or on behalf of an applicant for the above vacancies will disqualify the applicant. Upon offer of employment, the successful candidates must satisfy the requirements of Chapter Six of the 
Constitution of Kenya 2010 by providing copies of: -
<ul>
<li>Original academic certificates</li>
<li>Clearance from Higher Education Loans Board</li>
<li>Clearance from Criminal Investigation of Department</li>
<li>Clearance from Ethics and Anti-Corruption Commission</li>
<li>Clearance from Kenya Revenue Authority (Tax Compliance Certificate)</li>
</ul>
Applicants are requested to submit soft copies (PDF) of cover letter, CV, certificates &amp; testimonials, and a completed NCIA Employee Application Form which can be downloaded from the Centre’s website. Applications are only accepted in soft copies through email address hr@ncia.or.ke addressed to: -
The Registrar/CEO Nairobi Centre for International Arbitration Co-operative Bank House,8th Floor Haile Selassie Avenue P.O. Box 548 -00200 NAIROBI – KENYA
Persons with disabilities are encouraged to apply NCIA is an equal opportunity employerInterested and qualified? Go to <a href="https://www.myjobmag.co.ke/apply-now/433355" target="_blank">Nairobi Centre for International Arbitration on ncia.or.ke</a> to apply&nbsp;

Senior Corporate Strategy Officer

Key Responsibilities / Duties / Tasks
<ul>
<li>Monitoring expenditure.</li>
<li>Preparing monthly, quarterly, and annual management accounts.</li>
<li>Preparing budgets for the Centre.</li>
<li>Preparing periodic financial statements, including profit and lost accounts, budget, cash flows, variance analysis and commentaries.</li>
<li>Expenditure forecast and prioritization of projects and activities for the purpose of financial allocations in the budget.</li>
<li>Preparing special reports by studying variances.</li>
<li>Developing forecasts.</li>
<li>Providing a support service by working with all departments and the management team to help make financial decisions.</li>
<li>Ensuring spending is kept in line with the budget.</li>
<li>Informing key strategic decisions and formulating business strategies.</li>
<li>Advising on the financial implications and consequences of business decisions.</li>
<li>Analyzing financial performance and so contributing to medium and long-term business planning/forecasts.</li>
<li>Offering profession/judgmental on financial matters and advising on ways of improving business performance.</li>
<li>Interpreting and communicating financial data to non-financial officers.</li>
<li>Liaising with other function to put the finances and accounts in context.</li>
<li>Monitoring and evaluating financial information systems and suggesting improvements when needed verification of vouchers and committal documents in accordance with the laid down rules and regulations.</li>
<li>Oversee maintenance of primary records such as cashbooks, ledgers, vote books, registers and preparation of simple management reports including imprest and expenditure returns.</li>
<li>Ensuring safe custody of Centre’s records and assets.</li>
<li>Authorize payments of personal merchant claims as guided by cash balances in the cash books.</li>
<li>Preparation of final accounts.</li>
<li>Overseeing preparation of budgets.</li>
<li>Responsible for accurate and timely preparation of management reports on income and expenditure of the Centre.</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/Finance), Business Administration or its equivalent qualification from a recognized institution.</li>
<li>Certificate in a senior management course from a recognized institution.</li>
<li>Certificate in computer application skills.</li>
<li>Professional qualification as a Certified Public Accountant (CPA).</li>
<li>Be a member of recognized professional body in good standing.</li>
<li>Meet all the requirements of Chapter six (6) of the Constitution of Kenya</li>
</ul>
Previous Relevant Experience
<ul>
<li>Served in the grade of Finance &amp; Accounts Officer for a period of three (3) years, with a minimum period of three (3) years.</li>
</ul>
or
<ul>
<li>Have relevant working experience of at least five (5) years with minimum of three (3) years in senior management position in public or private organization</li>
</ul>
<h2 style="text-align:left;">Method of Application</h2>

The Public is notified of the following: - Detailed job descriptions, requirements, and how to apply are available on the website www.ncia.or.ke. All applications MUST be received on or before Wednesday,12th October 2022 by 5:00 pm. Late applications will not be accepted  There are No fees charged by NCIA for any application of these positions Only Shortlisted candidates will be notified of prospective interview dates and successful candidates may undergo necessary background checks with relevant institutions. Any canvassing or solicitation by or on behalf of an applicant for the above vacancies will disqualify the applicant. Upon offer of employment, the successful candidates must satisfy the requirements of Chapter Six of the 
Constitution of Kenya 2010 by providing copies of: -
<ul>
<li>Original academic certificates</li>
<li>Clearance from Higher Education Loans Board</li>
<li>Clearance from Criminal Investigation of Department</li>
<li>Clearance from Ethics and Anti-Corruption Commission</li>
<li>Clearance from Kenya Revenue Authority (Tax Compliance Certificate)</li>
</ul>
Applicants are requested to submit soft copies (PDF) of cover letter, CV, certificates &amp; testimonials, and a completed NCIA Employee Application Form which can be downloaded from the Centre’s website. Applications are only accepted in soft copies through email address hr@ncia.or.ke addressed to: -
The Registrar/CEO Nairobi Centre for International Arbitration Co-operative Bank House,8th Floor Haile Selassie Avenue P.O. Box 548 -00200 NAIROBI – KENYA
Persons with disabilities are encouraged to apply NCIA is an equal opportunity employerInterested and qualified? Go to <a href="https://www.myjobmag.co.ke/apply-now/433355" target="_blank">Nairobi Centre for International Arbitration on ncia.or.ke</a> to apply&nbsp;

Senior Finance & Accounts Officer

Key Responsibilities / Duties / Tasks
<ul>
<li>Compiling of information on commitment and expenditure trends and initiating appropriate corrective action as may be required.</li>
<li>Compiling of information required on budget monitoring and expenditure control, including expenditure on salaries and allowances.</li>
<li>Processing of reallocations within the budget.</li>
<li>Preparation of vouchers and committal documents in accordance with the laid down rules and regulations.</li>
<li>Data capture.</li>
<li>Maintenance of primary records such as cash books, ledgers, vote books, registers and preparation simple management reports including imprest and expenditure returns.</li>
<li>Ensuring safe custody of Centre’s records and assets.</li>
<li>Payment of personal and merchant claims as guided by cash balances in the cash books.</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/Finance), Business Administration or its equivalent qualification from a recognized institution.</li>
<li>Certificate in computer application skills.</li>
<li>Professional qualification as a Certified Public Accountant (CPA).</li>
<li>Be a member of recognized professional body in good standing.</li>
<li>Meet all the requirements of Chapter six (6) of the Constitution of Kenya.</li>
</ul>
Previous Relevant Experience
<ul>
<li>Relevant working experience of at least three (3) years in a comparable position in a public or private organization</li>
</ul>
<h2 style="text-align:left;">Method of Application</h2>

The Public is notified of the following: - Detailed job descriptions, requirements, and how to apply are available on the website www.ncia.or.ke. All applications MUST be received on or before Wednesday,12th October 2022 by 5:00 pm. Late applications will not be accepted  There are No fees charged by NCIA for any application of these positions Only Shortlisted candidates will be notified of prospective interview dates and successful candidates may undergo necessary background checks with relevant institutions. Any canvassing or solicitation by or on behalf of an applicant for the above vacancies will disqualify the applicant. Upon offer of employment, the successful candidates must satisfy the requirements of Chapter Six of the 
Constitution of Kenya 2010 by providing copies of: -
<ul>
<li>Original academic certificates</li>
<li>Clearance from Higher Education Loans Board</li>
<li>Clearance from Criminal Investigation of Department</li>
<li>Clearance from Ethics and Anti-Corruption Commission</li>
<li>Clearance from Kenya Revenue Authority (Tax Compliance Certificate)</li>
</ul>
Applicants are requested to submit soft copies (PDF) of cover letter, CV, certificates &amp; testimonials, and a completed NCIA Employee Application Form which can be downloaded from the Centre’s website. Applications are only accepted in soft copies through email address hr@ncia.or.ke addressed to: -
The Registrar/CEO Nairobi Centre for International Arbitration Co-operative Bank House,8th Floor Haile Selassie Avenue P.O. Box 548 -00200 NAIROBI – KENYA
Persons with disabilities are encouraged to apply NCIA is an equal opportunity employerInterested and qualified? Go to <a href="https://www.myjobmag.co.ke/apply-now/433355" target="_blank">Nairobi Centre for International Arbitration on ncia.or.ke</a> to apply&nbsp;

Finance & Accounts Officer

Job Purpose
The Job holder is responsible for preparation of financial statements through collating and aggregating financial data while adhering to Public finance management policies and guidelines to ensure timely reporting and compliance to accounting standards.
Key Responsibilities / Duties / Tasks
I. Managerial / Supervisory Responsibilities
II. Operational Responsibilities / Tasks
a) compiling of information on commitment and expenditure trends and initiating appropriate corrective action as may be required;
b) compiling of information required on budget monitoring and expenditure control, including expenditures on salaries and allowances;
c) processing of reallocations within the budget.&nbsp;
d) Prepare of vouchers and committal documents in accordance with the laid down rules and regulations;
e) Prepare primary records such as cash books, ledgers, vote books, registers and preparation of simple management reports including imprest and expenditure returns; undertake safe custody of Centre’s records and assets;
f) Make Payments of personal and merchant claims as guided by cash balances in the cash books.
g) Submit statutory deductions to the relevant authorities by engaging responsible officers and reviewing documents to ensure deadlines are met for compliance with government policy.
h) Compile and verify accounting data by reviewing payment vouchers for production of accurate financial reports on a quarterly basis.
i) Maintain assets register by updating it for additions, disposals, re-evaluation, and depreciation on a quarterly basis for input into financial statements to track the existence and ownership of the assets.
j) Process approved payment requests
k) Prepare variances on actual expenditure and budget to the management by comparing actual expenditures against the budget to ensure compliance to budgetary allocations on a quarterly basis.
l) Prepare expenditure reports based on approved budgets to ensure vote heads allocation are not overspent on a weekly basis in order to ensure efficient allocation of resource by management.
m) prepare audit support documentation for both internal and external audits by compilation of balances for onward submission to relevant officers to facilitate proper auditing.
n) Prepare annual and revised budgets based on approved work plans;
o) Provide up to date financial information to other Departmental/Divisional heads for the management of their budgets;
p) Undertake overheads planning and budgeting;
q) Provide input in Resource Mobilization initiatives of the Centre;
r) initiate proposals seeking funds for additional expenditure and re-allocation of funds;
s) Interpret financial policies for sound financial principles, practices procedures for effective internal control;
t) Coding of ledger and store items in the system to ensure that it is accurate and sufficient;
u) prepare medium term expenditure and revised estimates budget;
v) Record commitments in the ledger on expenditures for recurrent, development and donor funds; and
w) Prioritize programs and activities for results-based allocation of resources.
Responsibility on Administration
a) Carry out day to day management of individual work
b) Comply to the risk management framework within the Unit;
c) Provide input to budget development process.
d) Provide technical input to the Finance and Administration committee
Responsibility on Performance Management
a) Submit quarterly reports on performance management to the Supervisor.
b) Submit quarterly reports on the workplan and strategic plan implementation.
c) Develop individual workplans and discuss targets with the supervisor.
d) Submit annual performance appraisal report to the supervisor.
Responsibility on Human Resources
a) Participate in self-appraisal.
b) Comply to leave plan&nbsp;
c) Comply to Human Resource policies and guidelines
Job Dimensions:
I. Financial Responsibility:
a) Prepare payroll journals, payment cheques, EFTs and bank transfers
b) commit Purchase orders, payment vouchers and staff imprests in the ledger
c) Maintain payment registers of internal and external customers
d) Initiate payment processes
e) Preparation of annual and quarterly financial statements
f) Maintain the Centre’s standing imprest
II. Responsibility for Physical Assets
a. Centre’s accountable documents like cheque books, imprest books and cash analysis books, payment voucher registers, imprest registers, EFT registers, cash books, vote books, receipt books, invoice books
b. Assets registers
c. Safe
c. Desk top Computers, lap tops, printers, cabinets, calculators, water dispensers, tables
III. Decision Making/ Job Influence:
Financial decisions commit vouchers, LPOs, LSOs and imprests in the vote book/ ledger, sign receipt books, approve invoices
Analytical decisions
Prepare schedules, Bank reconciliation statements, excel draft financial statements
Operational decisions compile audit file
IV. Working Conditions:
1. Normal Office working conditions
2. Extra hours (beyond normal working hours) within the office
3. Occasional travel to the field
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Part III of the Certified Public Accountants (CPA) Examination or its equivalent qualifications; Certificate in computer applications from recognized applications.
Or,
Bachelor’s degree in any of the following disciplines: - Commerce (Accounting/Finance), Business Administration or its equivalent qualification from a recognized institution.
Professional Qualification
Member of ICPAK, ACCA or its equivalent
Other Qualifications
Proficiency in excel, quick books, ERP computer applications from recognized institutions
Previous relevant work experience required.
Relevant working experience of at least three (3) years in a comparable position in a public or private organization.
Functional Skills: Behavioral Competencies/Attributes:
a) Understanding of the functional area of Finance;
b) Knowledge in ERP;
c) Ability to mobilize resources;
d) Knowledge of Budgeting;
e) Knowledge of relevant legislations and policies (PFM Act, PPADA, Tax Acts and regulations, Chapter 6 of Constitution etc.)
f) knowledge of professional standards (IPSAS, IFRS etc.) or accounting software (ERP)
g) Excellent financial and human resource management skills;
h) Public Procurement Procedures; and
i) Demonstrate good understanding of government policies
a) Integrity
b) Demonstrated Communication skills
c) Demonstrated Interpersonal skills
d) Demonstrated Organizational skills
e) Demonstrated Ability to work under pressure
f) Demonstrated Negotiation skills
g) Demonstrated Ability to work in a team
h) Demonstrated Problem solving skills
i) Meet the requirements of chapter six (6) of the Constitution
Application Process
If you meet the above requirements, please visit our website www.ncia.or.ke, download and complete the job application form. Submit a soft copy (pdf) of the completed application form through e-mail: hr@ncia.or.ke attaching copies of your certificates, copy of your identification card and any other testimonial in support of your application together with a detailed curriculum vitae indicating current salary, contacts of at least three (3) referees and daytime telephone contacts to be submitted by 5.00 p.m. on …Wednesday 24th March, 2021 addressed to:
The Registrar/CEO
Nairobi Centre for International Arbitration
Co-operative Bank House, 8 th Floor
Haile Selassie Avenue
P.O. BOX 548 – 00200
Nairobi – Kenya
Shortlisted candidates will be notified of prospective interview dates and Chapter six (6) clearance documents shall be required during interview and may undergo background checks with relevant institutions. Any canvassing or solicitation by or on behalf of an applicant for the above vacancy will disqualify the applicant.&nbsp;

FINANCE/ACCOUNTS OFFICER (JOB GRADE - NCIA 5)

Job Purpose
The job holder is responsible for development and implementation of the Communication and marketing strategies to ensure promotion of international commercial arbitration and other forms of dispute resolution.
Key Responsibilities / Duties / Tasks
I. Managerial / Supervisory Responsibilities
Responsibility on Communication
a) Formulate and implement Communication policies and strategies for the Unit.
b) Development of a corporate communication strategy.
c) Compile and disseminate data and advisories on protocol, immigration, taxation and other regulatory requirements to disputants, arbitrators, counsel, and other users of the Centre.
d) Oversee the design, edition, publication, production, and dissemination of newsletters, booklets, articles, and other publications.
e) Coordinate the development and implementation of the customer service and delivery charter and manage the complaints handling process.
f) Manage general protocol matters at the Centre.
g) Oversee management of information platforms including the website and social media to ensure accuracy and completeness.
h) Develop media briefs and manage media relations to ensure continuous coverage and awareness of the Centre’s activities.
Responsibility on Marketing
a) Develop corporate branding policies.
b) Develop Policies and regulations for stakeholder management and enhancement of the Corporate Image of the Centre.
c) Manage the planning of the Centre’s events, stakeholder and public events, exhibitions, and trade fairs.
d) Oversee the Centre’s Corporate Social Responsibility program.
Responsibility on Administration
a) Develop and oversee the implementation of Communication and Marketing Strategies
b) Provide secretarial services to the Journal Editorial Committee.
c) Monitor and evaluate of the Unit’s work-plans and initiate appropriate action.
d) Manage all third-party agencies relating to communication and marketing Unit.
e) Ensure compliance with risk management framework within the Unit.
f) Coordinate the development and operationalization of research and development within the Unit.
g) Provide technical input to Committees including; Budget Implementation, Complaints
Handling, Gender Mainstreaming and Corporate Social Responsibility (CSR) and Ad-hoc procurement committees.
Responsibility on Performance Management
a) Participate in developing the Centre’s Strategic plan.
b) Undertake negotiation, target setting, evaluation and review of performance targets as outlined in the Policies and procedures on Performance Management within the Unit.
Human Resources
a) Supervise, train, mentor, and appraise staff working in the Unit.
b) Leave management.
c) Discipline Management.
II. Operational Responsibility
a) Handling correspondences in the Unit.
b) Prepare Unit workplans and reports.
c) Prepare performance contracting targets for the Unit.
Job Dimensions:
III. Financial Responsibility:
a) Coordinate the development and implementation of the Unit’s budget as outlined in the annual work plan at a threshold of Kshs.6,174,000.00 and above.
b) Coordinate the development and implementation of the Unit’s procurement plan.
a. Responsibility for Physical Assets
Desktop Computers, Laptops, iPad, Tables, Chairs, and Cabinets, Water Dispensers, IP Phones, Policy documents and records assigned to the Unit and marketing collateral.
b. Decision Making/ Job Influence:
(a) Strategic decisions-
• Developing workplans, policies and programs
(b) Financial decisions-Ensuring prudent utilization of the Unit’s budget and taking financial responsibility for the budget.
(c) Analytical decisions
• Validate market analysis results.
• Making recommendations based on survey data from customer satisfaction and marketing tools.
(d) Operational decisions
• Enforcing conformance to Branding guidelines, communication, and marketing policies.
c. Working Conditions:
Normal office working conditions, extra hours (beyond normal office working hours) within the Office with occasional travel to the field and international travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
i. Postgraduate degree in any of the following disciplines: - Communication Studies, Marketing, Public Relations, International Relations or Journalism any relevant and equivalent qualifications from a recognized institution.
ii. Bachelor’s degree in any of the following disciplines: - Communication Studies, Marketing, Public Relations, International Relations or Journalism any relevant and equivalent qualifications from a recognized institution.
Other qualifications.
a. Certificate in Strategic Leadership Development Programme or equivalent qualification from a recognized institution; and
b. Proficiency in computer application skills in MS Word, Excel and PowerPoint, Web support skills, Analytic skills
Professional Qualifications / Membership to professional bodies
Be a member of a relevant professional body from a recognized Institution.
Previous relevant work experience required.
Served in the grade of Senior Communication and Marketing Officer for a minimum period of three
(3) years;
OR
Have relevant working experience of at least seven (7) years with a minimum of five (5) years in a
senior management position in public or private organization.
Functional Skills: Behavioral Competencies/Attributes:
(a) Knowledge of Communication and Marketing and Public Relations standards.
(b) Demonstrate good understanding of
Government policies
(c) Presentation and Networking skills
(d) Strategic and innovative thinking
(e) Protocol and diplomacy
(a) Demonstrated Integrity
(b) Demonstrated Leadership skills
(c) Demonstrated Communication skills
(d) Demonstrated Interpersonal skills and ability to work in a team
(e) Demonstrated Negotiation Skills
(f) Demonstrated Problem solving skills
(g) Demonstrated Conflict Management skills
(h) Compliance with Chapter 6 of the Constitution.
Application Process
If you meet the above requirements, please visit our website www.ncia.or.ke, download and complete the job application form. Submit a soft copy (pdf) of the completed application form through e-mail: hr@ncia.or.ke attaching copies of your certificates, copy of your identification card and any other testimonial in support of your application together with a detailed curriculum vitae indicating current salary, contacts of at least three (3) referees and daytime telephone contacts to be submitted by 5.00 p.m. on …Wednesday 24th March, 2021 addressed to:
The Registrar/CEO
Nairobi Centre for International Arbitration
Co-operative Bank House, 8 th Floor
Haile Selassie Avenue
P.O. BOX 548 – 00200
Nairobi – Kenya
Shortlisted candidates will be notified of prospective interview dates and Chapter six
(6) clearance documents shall be required during interview and may undergo
background checks with relevant institutions. Any canvassing or solicitation by or on
behalf of an applicant for the above vacancy will disqualify the applicant.&nbsp;