Pharmacy and Poisons Board

Job Purpose

The position is responsible for the day-to-day regulatory activities of implementing standards, procedures, and guidelines to ensure the quality, safety, and efficacy of health products and technologies, and that pharmacy professionals are competent and fit to practice.

Duties and Responsibilities

<ul>
	<li>Assisting in the development and updating of the internal audit manual</li>
	<li>Assisting in drafting specific audit assignment plans and programs</li>
	<li>Assisting in the coordination of preliminary reviews of the areas to be audited</li>
	<li>Assisting in ensuring sound systems, policies, and procedures for the effective functioning of the department</li>
	<li>Assisting in the implementation of quality management system</li>
	<li>Maintaining Internal Audit records and reports in compliance with best practices</li>
	<li>Assisting in verifying and analyzing periodical financial returns</li>
	<li>Assisting in the review of internal control systems</li>
	<li>Preparing systems and operational audit checklists</li>
	<li>Participating in the risk assessment process</li>
	<li>Assisting in updating risk registers</li>
	<li>Assisting in conducting systems audits</li>
	<li>Assisting in carrying out systems and operational audits as assigned</li>
	<li>Assisting in carrying out regular checks on systems, processes, and procedures</li>
</ul>

Person Specifications

For appointment to this grade, a candidate must:

<ul>
	<li>Have a Bachelor’s degree in any of the following disciplines: Commerce (Accounting/Finance Option), Business Administration (Accounting Option), or an equivalent qualification from a recognized institution</li>
	<li>Be a member of ICPAK or IIA</li>
	<li>Be proficient in computer applications</li>
	<li>Have good analytical and communication skills</li>
	<li>Fulfil the requirements of Chapter Six of the Constitution</li>
</ul>

Internal Auditor and Risk Assurance Officer

Job Purpose

The position is responsible for conducting system analysis, development, and encoding computer programs by entering computer code using the appropriate programming language. The role also involves performing routine maintenance and upgrades to keep systems current with changing technologies.

Duties and Responsibilities

<ul>
	<li>Confirms project requirements by reviewing program objectives, input data, and output requirements with analyst, supervisor, and client</li>
	<li>Arranges project requirements in programming sequence by analyzing requirements; preparing a workflow chart and diagram using knowledge of computer capabilities, subject matter, programming language, and logic</li>
	<li>Encodes project requirements by converting workflow information into computer language</li>
	<li>Programs the computer by entering coded information</li>
	<li>Confirms program operation by conducting tests; modifying program sequence and/or codes</li>
	<li>Prepares reference for users by writing operating instructions</li>
	<li>Maintains historical records by documenting program development and revisions</li>
	<li>Maintains client confidence and protects operations by keeping information confidential</li>
	<li>Ensures operation of equipment by following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques</li>
	<li>Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies</li>
	<li>Contributes to team effort by accomplishing related results as needed</li>
</ul>

Person Specifications

For appointment to this grade, a candidate must:

<ul>
	<li>Have a Bachelor’s degree in Computer Science or any IT-related field from a recognized institution</li>
	<li>Hold Certified Industry Accreditations or membership of recognized industry associations and bodies</li>
	<li>Be proficient in computer applications</li>
	<li>Have good analytical and communication skills</li>
	<li>Fulfil the requirements of Chapter Six of the Constitution</li>
</ul>

Software Developers - 3 Posts

Job Purpose

The position is responsible for providing a wide range of advanced statistical expertise and support to the Pharmacy and Poisons Board in the collection, analysis, and interpretation of regulatory data and responds to a broad range of complex statistical issues arising from various operations of the PPB.

Duties and Responsibilities

<ul>
	<li>Designs, analyzes, implements, and reports findings on targeted statistical research studies; provides consultation to departments on experimental design and statistical research approaches, requirements, and scientific standards</li>
	<li>Works with departments to formalize analytics plans and reporting specifications; advises on statistical analysis strategies, reliability of measurements, identifiability of models, and presentation of results</li>
	<li>Assists in the preparation of research documents and reports</li>
	<li>Uses advanced statistical software, methods, and techniques to analyze and interpret research data; advises and assists in the development of inferences and conclusions</li>
	<li>Oversees and coordinates the work of statistical support staff, data entry staff, and/or students, as appropriate to the position</li>
	<li>Transfers data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners</li>
	<li>Creates spreadsheets with large numbers of figures without mistakes</li>
	<li>Verifies data by comparing it to source documents</li>
	<li>Updates existing data</li>
	<li>Retrieves data from the database or electronic files as requested</li>
	<li>Performs regular backups to ensure data preservation</li>
</ul>

Person Specifications

For appointment to this grade, a candidate must:

<ul>
	<li>Have a Bachelor’s degree in Biostatistics, Public Health, or any other relevant course from a recognized university</li>
	<li>Have a valid membership with the relevant professional body, where applicable</li>
	<li>Be proficient in computer applications</li>
	<li>Have good analytical and communication skills</li>
	<li>Fulfil the requirements of Chapter Six of the Constitution</li>
</ul>

Biostatistician

Duties and Responsibilities: 
<ul>
<li>Receiving, screening and undertaking dossier assessment as well as review of variation and retention applications of health products and technologies.</li>
<li>Receiving and screening applications for licensing of premises as well as undertake inspections of premises, and medical products against good practices (GxP), laws, regulations, and guidelines. </li>
<li>Receiving and investigating of market complaints, conducting sampling of medical products based on procedures, communicating, enforcingand tracking of regulatory actions.</li>
<li>Receiving, screening and reviewing of clinical trial applications as well as inspection of clinical trial studies and sites. </li>
<li>Collecting, analyzing, and monitoring of safety reports, or any other reports on medical products related problems. </li>
<li>Receiving and processing of applications for licensing of pharmacy practitioners and premises</li>
<li>Receiving, testing, and evaluating samples in adherence to established guidelines, standards, and procedures. </li>
<li>Implementing established quality management system and benefit-risk strategy in regulatory decision making with regards to regulation of health products and technologies and pharmacy practice.</li>
<li>Receiving and screening applications for lot release of vaccines and biologicals. </li>
</ul>
Person Specifications For appointment to this grade, a candidate must: -
<ul>
<li>Have Bachelor’s degree in Pharmacy from a recognized university.</li>
<li>Be registered by the Pharmacy and Poisons Board, Kenya. </li>
<li>Be proficient in computer knowledge and skills.</li>
<li>Have good analytical and communication skills.</li>
<li>Fulfil the requirements of Chapter Six of the constitution.</li>
</ul>
<h2 style="text-align:left;">Method of Application</h2>

IMPORTANT NOTICE
<ul>
<li>PPB does not charge any fee in the recruitment process.</li>
<li>Candidates will be required to submit copies of the following documents:PPB registration certificate, detailed curriculum vitae, academictranscripts, academic certificates, KRA PIN Certificate, National Councilfor Persons with Disability (NCPWD) certificate (for disabled persons), andpassport photo.</li>
<li>Shortlisted candidates will be required to bring with them originalcertificates listed above together with national ID card or passport.</li>
<li>Successful candidates will be required to submit clearance certificatesfrom Kenya Revenue Authority (KRA); Ethics &amp; Anti-CorruptionCommission (EACC); Credit Reference Bureau and the Kenya Police as perChapter Six of the Constitution.</li>
<li>Only shortlisted candidates will be contacted. Canvassing will lead toautomatic disqualification.</li>
<li>PPB is an equal opportunity employer.</li>
<li>Persons with disability, female candidates, marginalized and minoritygroups are encouraged to apply.</li>
<li>Please note that it is an offence to give false or misleading information to the PPB.</li>
</ul>
Application Procedure Quick Guiding Steps
<ul>
<li>To make your application, access the PPB recruitment portal via the following link: (<a href="https://hr.pharmacyboardkenya.org/login?returnUrl=%2F" target="_blank">https://hr.pharmacyboardkenya.org</a> ) and create an account</li>
<li>Click the ‘Pharmacists registration number’ tab and enter your registration number. Only pharmacists registered by the PPB are eligible.</li>
<li>Fill out all the mandatory areas and upload the required documents in portable document format (pdf). </li>
<li>All documents uploaded should be named appropriately.</li>
<li>Click the ‘submit’ button and logout&nbsp;</li>
</ul>