Ray AI

We are hiring full-time Automation Engineers to support entrepreneurs and founders across the US and Europe. As an Automation Engineer, you will be the operational backbone behind visionary leaders—leveraging your technical expertise, organizational excellence, and proactive mindset to help them reclaim their time and focus on what truly matters.

Your Responsibilities:

<ul>
	<li>Implement and maintain efficient digital operations systems for email, calendar, task, and project management.</li>
	<li>Coordinate and optimize daily workflows across productivity tools such as Asana, ClickUp, Notion, or Trello.</li>
	<li>Manage and protect the founder’s time through smart scheduling, inbox management, and proactive communication.</li>
	<li>Integrate and automate processes using n8n, Zapier, Make (Integromat), or Google Workspace automations to streamline repetitive tasks.</li>
	<li>Support data management and documentation, ensuring organized digital filing systems in Google Drive, Dropbox, or SharePoint.</li>
	<li>Conduct market, competitor, and operational research, and create data-driven reports and dashboards.</li>
	<li>Oversee CRM management (HubSpot, Salesforce, or Pipedrive)—updating pipelines, tracking leads, and ensuring data accuracy.</li>
	<li>Assist with digital marketing operations, such as scheduling posts, managing newsletters, and analyzing campaign performance in Meta Business Suite, Mailchimp, and Canva.</li>
	<li>Facilitate smooth communication and collaboration using Slack, Zoom, Microsoft Teams, and Calendly.</li>
	<li>Support internal knowledge management using tools like Notion, Confluence, or Airtable.</li>
	<li>Leverage AI-powered tools (e.g., ChatGPT, Notion AI, Fireflies, Reclaim.ai, or Otter.ai) to improve productivity, summarization, and workflow efficiency.</li>
	<li>Regularly evaluate, test, and recommend new technologies to enhance business processes and digital performance.</li>
</ul>

What we look for:

<ul>
	<li>Bachelor’s degree or equivalent professional experience.</li>
	<li>Proven experience as a technical, operations, or executive assistant, ideally within a fast-paced, digital-first or startup environment.</li>
	<li>Advanced proficiency in:
	<ul>
		<li>n8n, make (integromat), Windows Power Automate, Google Workspace, Zapier,</li>
		<li>Familiarity with AI and automation tools (ChatGPT, Notion AI, Otter.ai, Reclaim.ai, Fireflies, etc.).</li>
		<li>Excellent English communication skills (C2 level)—both written and verbal.</li>
		<li>Strong problem-solving ability, analytical mindset, and attention to detail.</li>
		<li>Ability to manage multiple priorities with organization, accuracy, and discretion.</li>
		<li>High Agency — proactive, self-motivated, and able to anticipate needs before they arise.</li>
		<li>Passion for digital operations, workflow design, and continuous process improvement.</li>
	</ul>
	</li>
</ul>

What we offer:

<ul>
	<li>Competitive salary and performance-based bonuses potentially up to three months salary.</li>
	<li>Fully remote, flexible work environment.</li>
	<li>Modern laptop and hardware provided by us.</li>
	<li>Specialized training in AI, automation, and digital productivity tools.</li>
	<li>Global exposure—collaborate with top-tier founders and fast-growing startups.</li>
	<li>Continuous learning and career growth opportunities in an international environment.</li>
</ul>

Automation Engineer - Support Top-Tier Entrepreneurs

We are hiring full-time Remote Assistants that we match with entrepreneurs in the US &amp; Europe. As a RAY, you will support founders by managing various aspects of their professional and personal lives and give them back their time and energy.

Your Responsibilities:

<ul>
	<li>Implementing and maintaining an efficient inbox management system</li>
	<li>Managing and protecting the entrepreneur's time and calendar</li>
	<li>Coordinating email, calendar, and task management seamlessly</li>
	<li>Arranging personal and business travel</li>
	<li>Conducting thorough research and creating detailed reports (e.g., competitor analysis)</li>
</ul>

What we look for:

<ul>
	<li>Highly motivated and driven individuals who strive for operational excellence</li>
	<li>Bachelor's degree or equivalent work experience</li>
	<li>High problem solving ability (tested in our assessment center) &amp; High agency </li>
	<li>Excellent written and verbal communication skills in English (C2)</li>
	<li>Strong organisational skills and attention to detail</li>
	<li>Proficiency with modern productivity tools and eagerness to learn new technologies like AI</li>
	<li>Ability to work independently and juggle multiple priorities effectively</li>
</ul>

What we offer:

Level up your career in an international and successful organization and enjoy:

<ul>
	<li>Competitive salary and performance bonuses potentially up to three months of salary</li>
	<li>Flexible work environment working fully remote</li>
	<li>Modern laptop/hardware provided by us</li>
	<li>Specialized training in AI and LLM tools</li>
	<li>Global exposure and the opportunity to work with top-tier founders</li>
	<li>Endless opportunities for personal and professional growth</li>
</ul>