Accounts Assistant - Accounts Payables

Job Purpose:

The job holder is responsible for performing accounts payables operations for all Britam Kenya entities under the centralized Finance Shared Services model. The role ensures timely and accurate processing of supplier invoices, maintenance of supplier accounts, reconciliations, and support of month‑end close activities using the Oracle ERP system, while ensuring compliance with internal controls, procure‑to‑pay procedures, and statutory requirements.

Key responsibilities:

• Receive, validate, and process supplier invoices for all Britam Kenya entities in line with approved Accounts Payables procedures.
• Verify invoices against approved LPOs, delivery notes, tax documentation, and authorization matrices prior to processing.
• Accurately post supplier invoices in the Oracle ERP system, ensuring correct entity, account, cost centre, and tax coding.
• Maintain completeness and accuracy of the Accounts Payables sub‑ledger and support month‑end close activities, including reconciliations, accruals, and adjustments.
• Prepare and review supplier account reconciliations and promptly resolve reconciling items.
• Maintain accurate supplier master data in Oracle in collaboration with Procurement.
• Prepare supplier payment schedules and support centralized payment processing in line with approved payment cycles and delegated authority limits.
• Ensure accurate computation and accounting of statutory deductions, including VAT and withholding tax.
• Respond to supplier queries and liaise with Procurement, Treasury, and user departments to resolve invoice and payment issues.
• Generate and review Oracle system reports relating to invoices, supplier balances, and payment status.
• Support internal and external audits by availing reconciliations, schedules, and supporting documentation.
• Ensure adherence to finance policies, internal controls, and regulatory requirements within the procure‑to‑pay process.
• Identify opportunities for process improvement and support automation and system enhancement initiatives within Finance Shared Services.
• Delegated Authority: As per the approved Delegated Authority Matrix.
• Perform any other duties as may be assigned from time to time.

Knowledge, experience and qualifications required:

• Bachelor's degree in a business-related field.
• Advanced progress in Accounting certification. CPA(K) or other similarly recognized accounting profession qualification will be an added advantage.
• 2 - 4 years of accounting experience in a similar role.
• Knowledge of ERP AP system and/or experience of using Oracle Financials would be an advantage.
• Strong computer and business solutions software skills.
• Strong analytical and problem-solving skills .
• Analytical skills.