Accounts Officer

About the role 
The Accounts Officer will be responsible for processing payments and invoices within organizational procedures and established accounting rules, data entry, and record maintenance.  The role also includes performing bank agency responsibilities.  The position will report to the Finance & Accounting Coordinator.

How you will make a impact:
Finance management and reporting

• Progress goods received notes for payment within GA payment system, processes, and guidelines.
• Reconcile the intercompany accounts monthly.
• Receive and validate staff advances surrenders and ensure compliance with GA’s policies and procedures. 
• Attend to the corporate help desk requests and ensure all tasks are executed and closed.
• Post accounting journals and other transactions in line with approved policies, procedures, and guidelines.
• Help finance business partners understand and appreciate finance systems and processes. 
• Preparation tax schedules in an accurate and timely manner
• Filing of Gatsby Africa tax returns on a timely basis
• Participate in uploading of budgets into the accounting system.

Treasury management

• Initiate the payment process on the various online banking platforms or manually in line with GA payment guidelines.
• Ensure authorisation of payments in accordance with delegation of authorities and follow up for approvals and necessary signatures before payments. 
• Reconcile office petty cash, conduct cash counts, and submit reports on monthly basis.
• Ensure that all accounting documentation e.g., payment vouchers, journal vouchers, advances, surrenders, bank statements etc. are filed in accordance with the country’s document retention rules and internal information policy. 
• Maintain file archives in appropriate manner to facilitate quick retrievals of documents.
• Serve as an alternate bank agent.
• Reconcile GA credit cards monthly in line with the credit card guidelines.
• Serve as an alternate administrator on respective bank correspondences.

Systems and Audit 

• Assist the accountant in preparing documents required for audit. 
• Identify any accounting system improvements or issues and inform the accountant and finance manager.
• Perform any other duties as may be assigned from time to time.

Person Specification
Competencies and Attributes

• Organised and able to structure workflow in an orderly manner and prioritize tasks in a dynamic and demanding work environment.
• Able to maintain deadlines and multi-task. Able to handle multiple assignments and deliver on time on all tasks.
• Attentive to detail. Committed to achieving the highest quality in all aspects of the role.
• Team player with ability to work well within a team and to develop strong and effective working relationships internally and externally.
• Excellent communication both written and oral. Ability to communicate clearly, accurately, and sensitively. 
• Self-starter. Able to identify what needs to be done and takes the initiative, 

Experience and Qualifications

• Bachelor’s degree in a finance/accounting and at least advanced part accounting qualifications such as ACCA, or CPA.
• At least 3 years’ experience, with demonstrated working exposure of professional expertise in finance/ accounting.
• Experience applying numerical, verbal, and written communication skills.
• A person with integrity, firm ethical standards, and commitment to operational effectiveness.
• Knowledge of International Financial Reporting Standards (IFRS) and International Accounting Standards (IAS).
• Good level of proficiency in MS Office applications i.e., Word, Excel, PowerPoint, Outlook, etc.