Administrative Assistant

Position Description 

The Administrative Assistant (AA) is responsible for assisting the Regional Office Manager (ROM) in daily administrative work and financial matters relating to the project. 

Responsibilities 

The main responsibilities of the AA include, but are not limited to: 

• Provides administrative support to the project and assists the ROM with record-keeping and bookkeeping 
• Develops and maintains required administrative office systems 
• Assists the ROM in handling the petty cash account 
• Scans all the finance and administration files and keep the electronic filing system 
• Maintains tax records and trackers and report taxes in a timely manner 
• Oversees the purchase of office supplies and related items 
• Maintains travel records and trackers including ticket reservations and visa process 
• Maintains inventory tracker and oversees the maintenance of office equipment 
• Maintains trackers and ensure the leave records are maintained in personal files 
• Supervises the maintenance of the project’s filing system 
• Serves as a liaison with home office as necessary 
• Performs other administrative tasks assigned by supervisor to ensure efficient and smooth support to the project 

 Qualifications 

• Fluency in written and spoken English required, local language skills desirable 
• A bachelor’s degree in accounting, finance, or related field. Significant, directly related professional experience may be substituted for education experience.  
• A minimum of three years of relevant experience in an equivalent position 
• Prior international donor experience is preferred 
• Familiar with MS Word, Outlook, PowerPoint, and Excel software  
• Possesses excellent organizational and multi-tasking skills 
• Excellent communication and interpersonal skills  
• Ability to prioritize work assignments and exercise professional judgment required