Administrative Assistant

Key Responsibilities:

Front Desk & Reception Management:

• Greet clients, interview candidates, and other visitors with a warm and professional demeanor.
• Manage the main phone line, screen calls, and direct inquiries to the appropriate person or department.
• Maintain a clean, organized, and welcoming reception area and common office spaces.
• Manage incoming and outgoing mail, packages, and deliveries.
• Ensure a secure and professional visitor sign-in process.

Administrative & Office Support:

• Provide administrative support to various departments, including People Operations, Finance and Customer Success as needed.
• Schedule and coordinate meetings, conference rooms, and appointments, including managing complex calendars.
• Assist with the planning and execution of company events, team lunches, and client meetings (both virtual and in-person).
• Order and manage inventory of office supplies, tech peripherals, and kitchen stock.
• Act as a point of contact for office vendors and building management.
• Assist with data entry and document preparation.
• Record & File Management: Maintain accurate and organized physical and digital office records and filing systems.

Executive & Team Assistance:

• Provide ad-hoc support to the executive team as required. 

Requirements

Qualifications

• 1+ years of experience in a receptionist, administrative assistant, or office coordinator role.
• Exceptional verbal and written communication skills and a professional phone etiquette.
• Strong organizational and time-management skills with a proven ability to multitask and prioritize in a fast-paced environment.
• High proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail).
• Tech-savvy with the ability to quickly learn new software and tools.
• A proactive, resourceful, and positive attitude.
• High level of professionalism, discretion, and confidentiality.