Construction Project Manager and Property Administrator

Job Summary:

We are seeking a motivated and detail-oriented individual to oversee construction project management, rent collection, and property management and maintenance.  The ideal candidate will coordinate and manage construction projects, ensure timely rent collection, and oversee the upkeep and maintenance of property/ies within the portfolio. This role requires excellent organizational, communication, and problem-solving skills, as well as a strong understanding of property management and construction processes.

Key Responsibilities: 

Construction Project Management:

• Plan, coordinate, and oversee construction and renovation projects from initiation to completion.  
• Collaborate with architects, contractors, and vendors to ensure projects are delivered on time, within budget, and meet quality standards.  
• Monitor project progress, resolve issues, and ensure compliance with safety regulations and local building codes.  
• Prepare and maintain project documentation, including schedules, budgets, and reports.  
• Conduct site visits to ensure work aligns with project specifications.  

Rent Collection and Tenant Relations:

• Manage rent collection processes, ensuring timely payments and addressing late or overdue accounts.  
• Maintain accurate records of rent payments and tenant communications.  
• Address tenant inquiries and complaints professionally and promptly.  
• Enforce lease agreements and coordinate eviction processes if necessary.  

Property Maintenance and Operations:

• Oversee routine property maintenance, including inspections, repairs, and upgrades.  
• Coordinate with vendors and service providers for maintenance and repair work.  
• Conduct property inspections to identify and address issues proactively.  
• Ensure properties comply with health, safety, and regulatory standards.  
• Maintain an inventory of property assets and supplies.  

Reporting and Record-Keeping:

• Prepare regular reports on project progress, rental income, and property maintenance activities.  
• Maintain accurate and up-to-date records of leases, contracts, and property-related documentation.  

Budgeting and Cost Management:

• Assist in preparing budgets for construction projects and property maintenance.  
• Track expenses and ensure cost-effective solutions for property management and construction needs.  

Education and Experience:

• Bachelor’s degree in Construction Management, Property Management, Real Estate, Business Administration, or a related field.  
• Over 5 years of experience in construction project management, property management, or a similar role.  

Skills and Competencies:

• Strong understanding of construction processes, property management principles, and rent collection procedures.  
• Excellent project management skills, with the ability to manage multiple tasks and deadlines simultaneously.  
• Strong problem-solving and decision-making abilities.  
• Proficient in property management software and project management tools.  
• Knowledge of local building codes, safety regulations, and landlord-tenant laws.  
• Strong interpersonal and communication skills to interact effectively with tenants, contractors, and team members.  
• Attention to detail and the ability to maintain accurate records and documentation.  

Key Performance Indicators (KPIs):

• Timely completion of construction projects within budget.  
• Percentage of rent collected on time.  
• Number of unresolved tenant issues or complaints.  
• Property maintenance response time and resolution efficiency.  
• Compliance with safety and regulatory standards.