Customer Service Officer - Mombasa

Job Ref. No: JLIL190

Role Purpose

The role holder will be responsible for providing excellent customer service, resolving inquiries and complaints, and maintaining customer satisfaction. The role involves being the first point of contact for customers and agents, ensuring prompt and effective resolution of issues, and maintaining accurate customer records.

Main Responsibilities
Operational

• Ensure the agency office and infrastructure are well maintained, clean, and presentable.
• Promptly and effectively resolve customer and agent inquiries and complaints within the required turnaround time.
• Interact with clients and agents as the first point of contact, providing assistance and information on products or services.
• Provide detailed product or service information to assist customers and agents in making informed decisions.
• Maintain customer records by accurately updating account information in the system.
• Resolve product or service problems by actively listening to the customer's complaint, identifying the cause of the problem, explaining the best solution, and ensuring timely resolution.
• Implement strategic initiatives to improve customer satisfaction levels and loyalty.
• Regularly communicate with customers by sending updates, such as arrear notices, lapse notices, renewals, and policy statements, and suggest ways to enhance communication.
• Prepare reports on customer information by collecting and analyzing data to identify trends or areas for improvement.
• Analyze customer and agent complaints and recommend solutions to address underlying issues.
• Communicate changes or adjustments in policies to clients, ensuring clarity and understanding.
• Contribute to the team's efforts by accomplishing related tasks and supporting colleagues as needed.

Corporate Governance

• Underwriting Guidelines: Apply underwriting guidelines and policies to determine whether an applicant meets the criteria for coverage.
• Compliance: Stay updated with insurance regulations and underwriting best practices to ensure compliance with industry standards
• Adherence to the laws and regulations of Kenya, the policies and regulations within the insurance industry and all internal company policies and procedures.
• Ensuring compliance with applicable statutory and regulatory requirements and establishing mitigation measures against emerging business risks.

Leadership & Culture

• Fostering a corporate culture that promotes ethical practices and good corporate citizenship while maintaining a conducive work environment.
• Collaborate with cross-functional teams to develop initiatives that promote a positive and inclusive company culture.
• Individualized Development Planning: Create personalized development plans that align with your career aspirations and the organization's objectives.

Key Competencies

• Customer Service: Ability to provide excellent service and resolve customer inquiries and complaints.
• Communication: Strong verbal and written communication skills to interact with customers and agents effectively.
• Problem-solving: Aptitude for identifying and resolving customer issues by providing suitable solutions.
• Active Listening: Ability to listen attentively to customers and understand their needs.
• Adaptability: Flexibility to handle various customer situations and adapt to changing priorities.

Qualifications

• Bachelor’s degree in Insurance, Finance, Business or any other related course.
• Diploma in Insurance will be an added advantage.

Relevant Experience

• Minimum 1-2 years’ experience in a similar role.
• Experience in effectively resolving customer inquiries and complaints.
• Familiarity with insurance or financial products and services is advantageous.