Group Procurement Specialist

Job Purpose Statement:

The role holder will support the Group Head of Supply Chain Management in delivery of agreed objectives in line with the Group strategy to maximize efficiency and effectiveness of department. They will also;

• Support in responding to non-IT procurement needs for the Group ensuring value creation through consolidation of spend.
• Support in following up on open audit actions and in implementing best practice as per Group Procurement Policy. 
• Follow up on the cost optimization initiatives to ensure identified savings are achieved. 

Job Responsibilities:

Procurement Governance:

• Consistency in adherence to and application of established policies, processes and tools to achieve optimal efficiency, compliance and cost containment for all sourcing related activities.
• Ensure compliance with all regulatory legislation as applies to supply chain management.
• Maintain an audit ready environment for both internal and external audits.
• Ensure compliance to the SLA and KPIs by both internal and external stakeholders. 

Financials Management:

• Develop and implement cost reduction initiatives. Ensure adherence to the approved budgets. 
• Review Identified needs, reduce unwanted product and service demand. 
• Conduct commercial negotiations for all tenders to achieve value for money outcomes.
• Utilize market intelligence to build business cases and cost models to identify and quantify improvement opportunities for demand management, process improvements.

Supplier Relationship Management:

• Liaise with Finance to ensure timely payments of Effective follow up liaison with vendors for timely availability of material
• Effective follow up & liaison with vendors for timely availability of material/services
• Ensuring timely feedback/ response to Queries 
• Closely coordinating between End user and Vendor
• Manage and mitigate associated risks to enable the organization to meet its obligations and maximize business opportunity.
• Monitor the performance of suppliers and take corrective actions where necessary. 

Contracts Management:

• Works with various stakeholders to ensure timely contracts execution/renewal 
• Procurement, negotiation and management of contracts and service level agreements.
• Undertake timely review of Contracts with Legal Department before execution 

Reporting/Internal Processes:

• Ensure Compliance to the laid downturn around times for all sourcing activities. 
• Keep abreast with latest market trends and developments as relates to supply chain management.
• Undertaking market research / intelligence in supply chain management
• Identification of internal and external cost drivers in the main non- IT categories across the Group.  

Stakeholder Engagement (Customer satisfaction):

• Manages preparation of all supply chain related correspondence, including supplier performance communication 
• Enhance internal and external customer relationship and ensure the customer is satisfied with the Group’s support.
• Engage stakeholders to ensure compliance to procurement policy and procedures.  
• Leverage spend analytics to identify consolidation opportunities, understand total cost of ownership, and rationalize opportunities. 

Learning and growth:

• Foster teamwork to create a good environment within the group.
• Participate in trainings as necessary
• Ensure the Group culture is entrenched in the daily routine of our operations. 

Qualifications

Ideal Job Specifications:

• Academic: A university degree in Supply Chain or business-related field. 
• Professional Qualification: Member of KISM/ CIPS
• Desired work experience: At least three (3) years’ experience in a similar role in medium or large size organization. 

Technical Competencies:

• Technical skills to effectively perform supply chain management activities/tasks in a manner that consistently produces high quality service.
• Knowledge and effective application of all relevant supply chain management regulation, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.
• Excellent knowledge of procurement systems or ERP and Microsoft Office is necessary.

Behavioural Competencies:

• High integrity, firm and assertive
• Proactive and self-driven
• High personal standards and goal oriented / Results driven
• Strategic orientation
• Emphasis on personal growth and development
• Excellent communication and leadership skills
• A positive, “can do” attitude
• Customer focused
• Business strategy awareness
• Negotiation skills
• Strong analytical skills and problem-solving skills
• Teamwork skills and the ability to lead and motivate others
• Thorough understanding of Sourcing principles, policies, concepts and systems
• Excellent understanding of the contracting process
• Ability to develop positive relationships with internal and external stakeholders