HR Officer

Job Objective/ Purpose:

• Responsible for contributing towards the implementation of the organizations policies through systems and practices that contribute to building the organizations human capital in line with the company goals.

Key Responsibilities:

• Work with the Senior HRBP in balancing the manpower staffing levels in liaison with Group HR office, support the selection and recruitment process, lead interviews when needed, and maintain all  Interview data to ensure transparency of the process.
• Be the first point of contact for staff queries on HR related issues, advice line managers and other employees on employment law, the organization and HR policies, handling of disciplinary issues, and escalating this to the SHRBP as needed.
• Coordinate with line managers on end to end on-boarding, including ensuring that new staff are taken through on-the-job orientation, schedule and facilitate induction,  monitor employee confirmation dates follow-up with the relevant managers, and ensure that uniforms & name-tags are issued on time
• Maintain and update staff information on the database in HRMIS. Ensure that hard copy personnel files and soft copies are complete and confidentially maintained.
• Ensure that all staff annual licenses are processed & renewed in good time.
• Coordinate the development of leave plans and assist line managers in leave management.
• Assist with TNA and development of training plan, organizing scheduled training programs, and ensuring training attendance data is captured in the HRMIS.
• Support line managers in assisting staff to understand their job descriptions, functions, roles & responsibilities, how they fit into the overall organization structure and the criteria for performance evaluation and  personal development.
• Assist the SHRBP and line managers in implementing employee engagement activities that will contribute to teamwork and  a conducive work environment.
• In liaison with the Senior HRBP, and in consultation with the relevant line managers oversee ROTA development, ensure Time and attendance data and payroll data such as locum and overtime payment is accurate and timely for dissemination to the payroll department.
• Oversee staff off-boarding, including carrying out exit interviews and ensuring that the exit process is done seamlessly.
• Ensure that Avenue Healthcare corporate governance policies are adhered to, including preventing, detecting, and reporting any fraud or criminal activities, and Implementing audit recommendations.
• Ensure adequate knowledge of, and compliance to all Avenue Healthcare policies, procedures, and systems, especially policies pertaining to the provision of medical services and finance.
• Maintain privacy and confidentiality at all times.
• Any other duty as assigned by the supervisor.

Person Specification

• Bachelor's degree in HR  or business related field. Relevant HR certification is an added advantage
• Must be a registered member of IHRM in good standing
• Computer proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and HRMIS.
• At least 3 years of relevant work experience working in a corporate environment.
• Good planning and organizing skills , tact and diplomacy, discretion and confidentiality
• Strong  interpersonal skills, team playing abilities, and communication skills