Manager, Administration and Property Management

Job PurposeTo provide strategic leadership and operational oversight for the Bank's facilities, property portfolio, administration services, transport, archival and support services functions. The role is responsible for ensuring optimal utilization of Bank assets, regulatory compliance, cost efficiency, business continuity, and delivery of safe, secure, and productive work environments across all Bank locations.Key ResponsibilitiesFacilities Management (25 % of the time)Develop and implement facilities management strategies that support business operations and growth.Oversee repair, maintenance and replacement of building infrastructure, equipment and installations across Head Office and branch network.Ensure implementation of preventive and planned maintenance programs for all facilities and assets.Manage service contracts for generators, UPS systems, elevators, fire equipment, HVAC systems, cleaning, landscaping, pest control and related services.Monitor service providers against agreed Service Level Agreements (SLAs).Ensure compliance with health, safety, environmental and fire safety regulations.Prepare and manage facilities maintenance budgets while ensuring cost efficiency and value for money.Oversee branch equipment leasing arrangements and lifecycle management.Key DeliverablesAsset uptime and availability.Compliance with statutory inspections.Maintenance budget adherence.Service-level compliance from vendors.Successful delivery of branch and office projects.Administration & Property Management (65% of the time)Property Management (40% of the time)Develop and execute the Bank's property and premises strategy.Manage acquisition, lease negotiations, renewals, relocations and disposal of premises and assets.Oversee administration of all owned and leased properties.Ensure timely acquisition and renewal of statutory licenses, permits and regulatory approvals.Manage landlord relationships and resolve tenancy matters promptly.Coordinate branch expansion, refurbishment and relocation projects.Optimize utilization of office space and property assets.Identify opportunities for digitization and automation of administration and facilities management...