Office Assistant

Reporting to the Operations and Finance Director, the Office Assistant will provide clerical services to KIPS project in accordance with USAID and DAI Global policies, procedures and guidelines. The Office Assistant will ensure that the Offices and all general areas are always clean and in a conducive environment as required by the project.

KEY DUTIES & RESPONSIBILITIES

• Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
• Prepare tea/ coffee for staff and visitors
• Empties and cleans wastepaper baskets dustbins
• Keeps office rooms, kitchens and toilets clean and hygienic.
• Maintains and cleans all cleaning equipment utilized;
• Ensures that office is constantly running with enough supplies and toiletries
• Able to use photocopying, binding machine and prepare of materials needed for training, meetings, seminars/ workshops
• Support clerical administrative functions as assigned by supervisor.
• Maintain high standards of customer service to guests.
• Flexible to work during odd hours and weekends as needed.
• Any other duties may be assigned from time to time.

QUALIFICATIONS

• Completion of High School with at least 4 years of working experience in a busy office
• Knowledge of English language sufficient to understand simple instructions.
• Good communication and time management skills