Officer, Documentation & Letters of Offer

JOB SUMMARY:

The Job Holder is responsible for the preparation of Loan facility Contract documents – The Letter of Offer and ensuring that all terms and conditions are accurately, captured on the Letter of Offer as per the approval prior to execution.

KEY RESPONSIBILITIES:

• Obtain notifications of Approvals by checking Credit Quest for Approvals granted for lower limit approvals;
• Obtain notifications of approvals from the Credit Approvals team for Management and Board Credit Committee’s approvals
• Confirm that the approvals are authentic and have been granted within the approved delegated authority limits;
• Read through the approvals to understand the context before embarking on the preparation of the letters of offer to clients
• Have the letters of offer signed by Bank signatories and prepare supporting documents;
• Liaise with the branches and Relationship Managers for any pending issues or clarifications
• Dispatch hard copies of the Letters of Offer to the various branches and Relationship Managers
• Transmit via email the supporting documents for the Letters of offer
• Maintain a database of the letters of offer issued
• Updating the Letters of offer register on return of the Letters from Branches and relationship managers

KEY RELATIONSHIPS: 

Key Customers to this Position

• SBM Branches 
• All Bank Departments

KEY QUALIFICATIONS AND COMPETENCIES:

• Bachelor’s degree in Business, Social Sciences or a related field from a recognized university is a requirement.
• Minimum of 2 years’ experience in Credit operations, within the credit risk section of a medium to large sized bank.
• Knowledge of Bank/Customer relationship and the nature of contracts between different categories of persons;
• A good appreciation and interpretation of Commercial contracts
• Report writing skills and experience.
• Strong analytical and problem solving skills.