Procurement Assistant

The Procurement Assistant will support the procurement team in managing the purchasing of construction material and equipment for the construction projects. The role requires a strong background in procurement and at least 5 years of experience in the construction industry to ensure timely supply, cost efficiency and positive supplier engagement.

Key Responsibilities

Procurement Operations

• Prepare and process purchase requisitions and purchase orders for construction materials, tools, equipment, and services.
• Source and evaluate suppliers for construction-related items, ensuring competitive pricing, quality, and delivery timelines.
• Support the collection of quotations and preparing bid comparisons.
• Track orders and delivery schedules to avoid delays in construction projects.
• Monitor inventory levels and coordinate with site teams for timely replenishment of materials.

Compliance & Documentation

• Maintain accurate procurement records, supplier contracts, and material delivery notes.
• Ensure procurement processes comply with company policies, industry standards, and legal requirements.
• Support internal and external audits by providing procurement-related documentation.

Stakeholder & Supplier Engagement

• Collaborate with site engineers, project managers, and quantity surveyors to understand project material requirements.
• Liaise with suppliers and contractors to ensure materials and services meet technical specifications.
• Evaluate supplier and subcontractor performance based on quality, reliability, and compliance.

Cost Control & Process Improvement

• Identifying cost-saving opportunities in sourcing construction materials and services.
• Support continuous improvement in procurement processes and adoption of digital procurement systems.
• Provide input in procurement planning to align with project timelines and budgets.

Qualifications

Qualifications and Experience Requirements

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Minimum of 5 years’ working experience in procurement in construction industry.
• Professional certification (e.g., CIPS, KISM, CPSP-K) is an added advantage.
• Strong knowledge of construction materials, equipment, subcontracting, and supplier markets.
• Experience working with ERP or procurement management systems.