Procurement Assistant Officer

Job Purpose:

The position is responsible for supporting in evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

Key Objectives

• No stock outs
• Accurate purchase forecasting
• Security of stock/assets under their care

Duties & Responsibilities

• Assisting with the preparing plans for the purchase of equipment, services, and supplies.
• Assisting with to Publish and distribute procurement and disposal opportunities including invitations to tender, pre-qualification documents and invitations for expressions of interest.
• Co-ordinate the receiving and opening of tender documents and Co-ordinate the evaluation of tenders, quotations, and proposals.
• Support to Process purchasing transaction for, equipment’s, materials, suppliers, capital goods and service within organizational purchase requirements.
• Support Invitation and awarding process of the recommended suppliers after rigorous selection process.
• Participating in Establishment and negotiation of contract terms and condition with suppliers (eg hotels industry) for the use of their wide variety of services.
• Implementation of procurement records and updating annually standing lists of registered tenderers required by the procuring entity.
• Creating and maintaining material codes for inventory and maintaining proper inventory records.
• Support Maintenance of good supplier relations and contracts

Requirements and Personal Attributes:

• Bachelor’s Degree in Procurement
• Chartered Institute of Procurement and Supply (CIPS) an added advantage
• At least 3 years relevant work experience in a busy work environment
• Business Ethics
• Good planning, financial and budgeting skills
• Energetic, proactive with ability to meet deadlines in a busy environment
• Negotiation, Relationship building management with suppliers
• Team player
• Time management
• Customer service excellence