Procurement Officer

Overall Purpose of the Position

To fulfil the customer requirement of CAPEX and OPEX Procurement in time at most competitive rates. The position will streamline activities in such a way that customer requirements are met on time in full and at lowest cost possible without compromising on quality.

Procurement

• Timely procure material and services at most competitive rates without compromising on quality.
• Enhance the process efficiency of PR to PO and fulfil the procurement requirements in-time at optimized cost without compromising on quality.
• Ensure adherence of Procurement policy and SOP and minimum audit observations are made during internal / external audits.
• Select, evaluate and maintain relations with vendors through periodic performance reviews
• Float Enquiries (RFQ) and Invite Quotations, Negotiation with Vendors, making Comparatives, update quotes, cross check market rates for specific & typical items.
• Secure material availability in accordance with the Material Requirements Plan (MRP).
• Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
• Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid.
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stock outs.
• Supply Chain Administration
• Work in collaboration with Cross Functional Teams and Vendors to create strategic value, risk management and gain competitive advantage for the organization.
• Maintain 100% accuracy in documentation, data management and compliance of SOPs.
• Pro-actively monitor procurement operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
• Ensure Timely Payment to Suppliers, Vendors and Business Partners as per agreed PO Terms.

Requirements

Qualifications required

• Minimum academic qualification: Degree in Business Management, Supply Chain Management or equivalent Business Degree from a recognized University
• Professional registration: KISM or CIPS

Experience required:

• General work experience (years): Minimum 7 to 8 years in ERP based Procurement function
• End user of ERP System is Must – SAP ERP System preferably

Key competencies and skills:

• Knowledge of customs regulations & international customs requirements
• Experience in Strategic Procurement of Technical items like Spares, Consumables
• Effective Negotiation and Analytical Skills
• Vendor Management – Selection, Evaluation and Development.

The Remuneration for this position will be commensurate with the applicant’s level of experience and qualifications.

Location :Mariakani, Coast Province, Kenya