Procurement Officer

Job Summary

PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a procurement officer who will oversee the project’s strategic and day to day supply chain processes.  Under the supervision of the finance and administration Manager, the successful candidate will ensure that the project’s required goods and services are efficiently and effectively procured in addition to continuously identifying, designing, and implementing innovative approaches that maximizes   value to the project’s supply chain management cycle.

Job Responsibilities:

• In charge of the overall performance of the project’s procurement department and procurement staff.
• Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Track orders and confirm system lead times, delivery dates, and costs.
• Conduct routine vendor circularization and accounts reconciliations
• Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement
• Ensure that invoices are properly supported before any payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain accurate, up to date and complete records in required formats for all procurement transactions.
• Perform any other relevant duties as may be assigned from time to time.

Key Competencies required:

• Partnership
• Accountability
• Strong negotiation skills
• Integrity
• Communication

Required Experience

• A Bachelor’s Degree in any business-related field with a specialization /bias in procurement.
• A full professional Diploma in Procurement and Supplies Management (CIPS or CPSP_K)
• Current membership of a relevant procurement body (KISM/CIPS)
• A master’s degree in business administration or equivalent will be an added advantage
• Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English with the ability to communicate effectively with a wide range of stakeholders.
• Excellent report writing, presentation and minutes taking skills.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Ability to interpret policies and regulations and develop implementing procedures.
• In depth knowledge of United States Government grant and procurement regulations, systems, and procedures for managing complex grant programs with many partners and beneficiaries
• Advanced Knowledge of Excel, Word, Outlook, Business World, and other Microsoft Office products highly desirable.
• Strong organizational skills with the ability to create and implement procurement systems and prioritize workload.
• High standards of integrity.
• Hands on experience with ERPs with embedded procurement module
• Ability to work flexibly and collaboratively as part of a team.
• A minimum of 6 years’ progressive relevant experience preferably in NGO sector with at least 2 involving team management.