Procurement Officer - Kisumu

Job Objective/Purpose

• To provide optimum levels of supplies while ensuring no stock-outs, by sourcing, placing orders and following up on timely deliveries. Obtain goods at the right quality, right quantity, right time and right price.

Key Responsibilities

• Receive and process requisitions from user department.
• Monitor and replenish stocks within the inventory centres in line with internal and external procurement standards and guidelines.
• Perform routine pricing negotiations with existing suppliers for the purchase of goods, seek cost reduction opportunities with new and existing suppliers.
• Assist in the identification of new suppliers and ensure due diligence is carried out for all new sources of supply.
• Undertake market surveys and marketing intelligence for purchasing decisions.
• Evaluate supplier performance and conduct monthly review of contract compliance with legal requirements and organizational policies.
• Monitoring stock holding
• Sourcing for stock items as requested by the end users, alternates and out of stocks.
• Oversee daily tracking of orders, follow up and ensure timely deliveries.
• Prepare and present monthly purchasing, savings, and inventory reports.
• Prepare and process documents for payment.
• Ensure proper filing and keeping of records.

Person Specification

• Diploma/Degree in Supply Chain Management or Business-related field
• Membership to CIPS/KISM
• 3 years’ experience in a supply chain role preferably in a hospital environment
• Good understanding of supply chain procedures
• Working knowledge of inventory management
• Active participation in inventory audit