Publications Support

Responsibilities

Full scope editorial, design and publication production services, including the following:

 Editorial Services

• Substantive Editing: Improving content flow, structure, logic, and tone for clarity and effectiveness.
• Copyediting: Correcting grammar, punctuation, spelling, and adherence to style guides (e.g., APA, AMA, Chicago Manual of Style).
• Proofreading: Final review for typos, layout errors, and formatting consistency.
• Style and Consistency Review: Ensuring consistent terminology, language, spelling (U.S./U.K.), and acronyms across documents.
• Translation: ability to manage and edit translations in French, Spanish or Portuguese

Design Services

These services support the visual presentation, readability, and brand alignment of materials.

• Document Layout and Formatting: Applying consistent styles, templates, and layouts in tools like InDesign or MS Word. Includes designing professional, branded covers aligned with organizational or donor standards.
• Graphic Design: Creating or refining visuals including charts, infographics, illustrations, and icons.
• Branding Compliance: Ensuring that all visual elements adhere to the required brand guidelines and donor regulations.
• Accessibility Compliance: Ensure Section 508 or WCAG standard compliance
• Production Services: These cover the final preparation, delivery, and distribution of publications in various formats. Print-Ready File Preparation: Producing high-resolution, press-ready PDFs with proper bleed, crop marks, and color settings.
• Digital Output Optimization: Preparing files for online distribution (e.g., web-optimized PDFs, EPUB, accessible formats).
• File Archiving and Transfer: Delivering all final and source files in editable formats with fonts, graphics, and licenses included.

Complete and submit the following components in your proposal:

Technical Proposal

• Provide an overview of your publication work and services, including staffing capacity
• Please provide a list of relevant past projects since 2023
• Please provide a link to your project portfolio, or links to relevant work samples, including:
  • document layout and formatting
  • digital, web-optimized file work samples and
  • a formatted or final product in French, Spanish or Portuguese

Cost Proposal

Please include price list including the following services

• Editorial services: Substantive editing, copyediting, proofreading, etc.
• Design services: document layout and formatting, graphic design, etc. for print and for web-optimized digital products

Answer Sheet (PDF and Excel File)

• General – please reply to the questions
• Pricing – see asks above
• References – please provide 1-2 international NGO references, or national references if those are not available*