Records Management Officer

The Veterinary Medicines Directorate (VMD) is a new agency tasked with regulating the manufacture, importation, exportation, registration, distribution, prescription and dispensing of veterinary medicines and other animal health products in Kenya. VMD was established pursuant to CAP 366 (article 39) of the laws of Kenya.

REF NO. VMD 08/2023

Scale: VMD 6

Basic Salary: Ksh 59,500 X 4,500-93,500 X 6,000-99,500

Terms of Service: Permanent and Pensionable

Qualifications and Requirements:

For appointment to this grade a candidate must have:

• Bachelor’s Degree in any of the following field: Library and Information Science, or Records and Information Technology or its equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:

Duties and responsibilities entail; –

• Preparing indexes, classified descriptive lists, location guides and inventory lists;
• Coordinating the receiving, sorting, opening and dispatching of mails or related registers;
• Ensuring security of information, documents, files and office equipment;
• Coordinating maintenance of files, records and registry;
• Initiating appraisal and disposal of files and documents;
• Advising on care, preservation and control of records;
• Developing and updating file index;
• Receiving and filing of records and information;
• Making data entries;
• Storing and retrieving records and information;
• Tracking of files and documents;
• Indexing, profiling and distribution of memos;
• Circulating of files and documents;
• Receiving, filing, retrieving and dispatching of records and information;
• Creating and maintaining databases for control and retrieval of records;
• Ensuring pending correspondence and bring-ups are checked and appropriate action is taken;
• Appraising and disposing files and documents in liaison with National Archives and Documentation Services; and
• Ensuring proper storage, custody and preservation of archives.

Competencies and Skills

• Report writing
• Communication.
• Presentation

Submit your CV, copies of relevant documents and Application to: The CEO

Veterinary Medicines Directorate

Pest Control products Board Plaza

P.O. Box 66171-00800

Westlands, Nairobi

Closing Date : 6 December. 2023