Senior Finance Officer

Description

Trócaire works in partnership with national, local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where people’s dignity is ensured and rights are respected, basic needs are met and resources are shared equitably, people have control over their own lives and those in power act for the common good.

In 2021, with the introduction of a new global strategy and the transition of the Kenya Country Programme, new offices and roles are being established or already have a presence in Nairobi-based Global Support Office - GSO. This includes the Global Hub on Partnership & Localisation, various finance, humanitarian, and security roles devolved from HQ, the South Kordofan programme office and the Somalia Programme support office.

The Senior Admin and Finance Officer will form part of Trócaire’s Global Support Office based in Nairobi. This new role will have responsibility for GSO financial and administrative functions.

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to Safeguarding people within our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

This is a fixed-term contract for 24 months, reporting to the Finance and Administration Manager – Global Support Office, with dotted line management to the Global Director – Partnership & Localisation and Programme Coordinator – Humanitarian Coordinator South Kordofan. This nationally contracted role will be based in Nairobi, Kenya.

Finance and Administrative Functions

• Effectively coordinate, plan, monitor the admin and support budget – in consultation with the team – and all financial, material, and administrative resources requirements.
• Prepare cash flow projections, monitor cash balance, and notify the FAM on cash requirements/requests to HQ.
• Data capture and post expenses, payments, journals, and deposits into the Agresso financial system.
• Review all financial transactions and payment requests to ensure they are valid, within budget, fully evidenced, approved, and fully conform to Trócaire and donor compliance requirements before making payments.
• Float management, including but not limited to checking float requests before issuance and subsequent checking of approved returns and posting.
• Oversee office petty cash management, held by the Administrator and take joint responsibility of safe cash.
• Prepare monthly and quarterly financial reports for administrative expenditure, ensuring that expenditure is incurred within the budget limits and reviewed by the FAM.
• Undertake monthly reconciliation of all balance sheet accounts, including cash accounts, bank reconciliations, staff debtors, taxes and wages accounts, accounts receivable and payable, and clearing all reconciling items.
• Preparing and submitting to HQ the monthly report package.
• Lead in the preparation of audit schedules and support the internal and external audit process with support from FAM and International Accountant.
• Follow up with recommendations included in audit reports.
• Inter Company reconciliation: In coordination with FAM and International Accountant receive inter Company ledgers and ensure all intercompany entries are posted the Agresso and reconciled.
• Support FAM on ensuring that all assets and equipment are properly utilised and adequately insured.
• Ensure that all financial documentation is properly and securely filed and can be easily referenced and audited.
• Prepare the Hub annual budget with support from Global Director – Partnership & Localisation.
• Maintain up-to-date knowledge of various back donor and Kenya government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements; provide advice to Hub team on these issues, as required.
• Review with the management team monthly reports as available on Agresso Business World and ensure follow up of any issues or variances arising.
• Prepare finance reports for Hub donors.
• Support in the preparation of budget proposals for the Hub, with coordination with the Global Director – Partnership & Localisation and FAM.
• Support the Hub on quarterly budget reviews.
• Prepare fund transfers to partners, based on approved instructions from the Global Director – Partnership & Localisation.
• Prepare cash flow projections, monitor cash balance, and notify the FAM on cash requirements/requests to HQ.
• Coordinate with Administrator on all payments requests for the Hub and ensure all costs are posted on Agresso.
• Prepare and submit the monthly report package for the Hub to HQ.
• Prepare fund transfers to partners, based on approved instructions by Head of FCAS, to be submitted by the Programme Accountant for South Kordofan.
• Follow up with South Kordofan for cash projections for transfer to partners or large procurements.
• Inform the South Kordofan Programme Accountant on donor income received in country.
• Booking day-to-day expenses on Agresso (for SKN postings i.e., Floats, petty cash, shared costs etc).
• Keeping of financial data and files that relate to South Kordofan transactions within the GSO in coordination with the South Kordofan Programme Accountant.
• Posting all transactions related to South Kordofan from intercompany account with Somalia.
• Support South Kordofan together with the Programme Accountant on donor reports and budgets.
• Coordinate closely with the Ireland-based International Accountant and the Programme Support Officer (International Division).
• Any other reasonable and relevant area of work, depending on the emerging needs.

Addition functions with the Global Hub

Additional functions with South Kordofan

Other Duties

Behavioural Competencies in Line with Trócaire’s Competency Framework

• Leading: Reflecting our values of Participation & Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity in order to achieve our organisation’s objectives.
• Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
• Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
• Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire’s reputation in the use of resources.
• Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making.
• Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’s’ mission.
• Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the organisation.

Requirements

Qualification

• An undergraduate degree in a finance-related field and/or full professional accountancy qualification (CPA or ACCA).
• Post-graduate qualification in relevant field a plus.

Experience

• A minimum of 5 years in a finance and grants management, preferably with an international NGO.
• Hands on experience with using Agresso or a similar accounting system.

Skills

• Excellent skills with Microsoft Excel.
• Strong knowledge of budgeting processes, financial reporting, and audit procedures.
• Strong administrative skills.
• Ability to prepare concise, informative presentations and financial reports.
• Strong analytical abilities.
• Strong interpersonal and team working skills.
• Strong organisational skills, with an emphasis on time management and the ability to plan, organise, and implement various activities under pressure.
• Ability to work independently and as part of a team.
• Commitment to confidentiality of personal information/data.
• Good verbal and written communications skills.
• Strong time management skills.
• Competent in other Microsoft packages (Word and PowerPoint) and online systems (Salesforce, Box, Agresso).
• Fluency (written and spoken) in English.

Qualities

• Possesses an unwavering sense of integrity.
• Able to take decisions and take actions independently.
• A proven commitment to teamwork.
• An ability to maintain a positive attitude.
• Ability to engage effectively and respectfully with a diverse group of team members and partners from different parts of the world.

Benefits

For the Candidate with the required experience and passion for the role, Trocaire Offers a competitive package of salary and benefits

The closing date for receipt of applications is 5th January 2022.

For full details of this position, please see job description attached.

To apply, please send a copy of your CV and covering letter (quoting the job title above) to: https://trocaire.workable.com/