Tupande Admin/Record Keeping Officer (Fixed-Term)

About the Role

• Responsible for factory admin and maintaining accurate and organised records of all production, inventory, and administrative activities. This role ensures that all data is recorded systematically and available for analysis and reporting, supporting the smooth operation and compliance of the factory. You will be part of Tupande Soko and will report directly to Production Supervisor. This role is based in Ruiru at Tupande Soko dried fruit factory. 

Responsibilities 

Data Management & Documentation  

• Enter and maintain production, inventory, and other relevant records. 
• Ensure all files are organized, including receipts, invoices, and shipping documents. 

Quality Control & Compliance  

• Verify the accuracy and completeness of records. 
• Ensure compliance with company policies and regulatory requirements. 

Report & Coordination  

• Generate regular reports on production, inventory, and other main metrics. 
• Coordinate with production, quality control, and logistics teams to evaluate data. 

Audit & Continuous Improvement  

• Assist with audits and provide necessary documentation. 
• Identify opportunities to streamline processes and ensure food safety and compliance with SHEQ requirements. 

Qualifications 

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:  

• 1+ or more years of experience in a record-keeping or administrative role 
• Basic knowledge of Microsoft Excel and Microsoft Word 
• Familiarity with documentation for food safety management 
• Familiarity with database management systems 
• Basic knowledge of accounting principles and practices 
• Ability to work as part of a team: Team up with all the time in the factory.