Volunteer - Clinical Placement Cordinator

Clinical Clerkship Coordination

• Coordinate the planning, scheduling, implementation, and administration of all undergraduate clinical clerkships and rotations across Years 4-6, ensuring alignment with the approved curriculum and academic calendar.
• Develop, maintain, and communicate rotation schedules, ensuring equitable allocation of students across clinical departments and affiliated teaching sites.
• Coordinate student placements at Aga Khan University Hospital and affiliated clinical training sites, ensuring all placement requirements, onboarding processes, and site-specific compliance requirements are met.
• Serve as the primary liaison between the UGME Office, clinical departments, hospital administrators, and affiliated institutions on operational matters related to student clinical training.

Assessment and Examination Support

• Coordinate the administration of workplace-based assessments, Objective Structured Clinical Examinations (OSCEs), end-of-rotation assessments, and other clinical evaluations.
• Support examination logistics, including examiner scheduling, student timetables, venue coordination, assessment materials, and examination records while ensuring adherence to University assessment policies

Student Records and Academic Administration

• Ensure that students submit logbooks and portfolios to the departments at the end of each rotation
• Monitor completion of clinical requirements and generate reports on student performance, progression, remediation, and programme compliance

Stakeholder Engagement and Communication

• Coordinate communication among students, faculty, department administrators, clinical supervisors, hospital units, and external training sites regarding clinical education activities.
• Work with the UGME Manager to organize orientation programmes, briefings, meetings, and information sessions for students and clinical faculty before and during clinical placements.

Operational and Administrative Support

• Provide administrative support to the UGME Manager in planning and coordinating clinical education activities, committee meetings, accreditation visits, quality assurance reviews, and programme evaluations.
• Prepare reports, meeting agendas, minutes, correspondence, and operational documentation related to clinical education.
• Ensure clinical education processes comply with University policies, Kenya Medical Practitioners and Dentists Council (KMPDC) requirements, Commission for University Education (CUE) standards, and other applicable accreditation requirements.
• Support the collection and analysis of programme evaluation data, student feedback, and quality improvement initiatives for clinical training.
• Coordinate logistics for clinical teaching activities, including learning resources, simulation sessions, transportation (where applicable), student identification and access requirements, and clinical learning materials.
• Work collaboratively with hospital departments to ensure appropriate utilization of clinical teaching spaces and resources.

Participate in the development and implementation of policies, guidelines, and best practices that strengthen undergraduate clinical education.

• Bachelor’s degree in business administration/management
• MBA or M.Ed Administration will be an added advantage
• At least 2 years’ work experience in an educational institution of higher learning.
• Computer literacy is mandatory with experience of applicable software programs and ability to teach others.
• Excellent written and verbal communication skills
• Strong interpersonal skills. Ability to relate well with faculty, hospital staff and students at all levels
• Superior organizational and time management skills.
• Demonstrates initiative.
• Ability to set priorities and work effectively with a minimum of supervision.
• Willingness to work as a team member in an organization undergoing major change and expansion
• Promote personal and professional development
• Able to work flexible/long hours as and when required