Job Purpose

Issue Purchase Orders (PO) to suppliers based on the approvals issued by the Accounting Officer or Head of Procurement in accordance with the authorized approval matrix within a particular Financial Year and Process payment documents to Finance for disbursements.

Key Duties and Responsibilities

Roles and Responsibilities 
Purchase Order Processing

<ul>
	<li>Prepare and generate Local purchase Orders (PO) upon receipt of approvals.</li>
	<li>Dispatch of LPO to suppliers.</li>
	<li>Receive approved and authenticated purchase requisitions from users for processing.</li>
	<li>Cancellation of Non -Performing POs within the F/Y.</li>
	<li>Channeling of the approval documents to the registry for archival and safe custody after PO processing.</li>
	<li>Communication to Users on progress of the processing of the items requisitioned.</li>
	<li> Schedule deliveries and communicate with the User and IAC to receive goods and services.</li>
	<li>Expedite/ follow-up to ensure no prompt deliveries the on the Pos and which impacts negatively on the supply chain for F/Y.</li>
</ul>

Payment Processing

<ul>
	<li>Receive and process goods received notes once delivery notes and receiving and inspection reports are received by the section and forward approved GRNs to finance for payment.</li>
	<li>Receive and process invoices for contract payments in line with the executed contract terms.</li>
	<li>Receive and process all utility bills (Electricity, water, telephone, internet services).</li>
	<li>Reconciliation of paid-up bills and invoices for supplier accounts.</li>
	<li>Prepare monthly payment management reports.</li>
</ul>

Other duties

<ul>
	<li>Assist in preparation and implementation of the Department’s Annual Procurement Plan.</li>
	<li>Participate in the Procurement Statutory Committees.</li>
	<li>Participate in Training and Development initiatives within the F/Y.</li>
	<li>Performance planning (Involvement in crafting and setting of performance target of the key responsibility for self within F/Y in discussion with the line manager.)</li>
	<li>Prepare ad hoc and periodical reports and submit to the supervisor in a timely manner.</li>
	<li>Adhere to bank policies, regulations and related legislations among other guidelines and principles.</li>
	<li>Any other assigned roles and responsibilities.</li>
</ul>

Qualifications

<ul>
	<li>Bachelor’s degree in Purchasing and Supplies, Business Administration or Related field from a recognized institution.</li>
	<li>Member of the Kenya Institute of Supply Chain Management (KISM).</li>
</ul>

Work Experience

<ul>
	<li>At least three (3) years’ post qualification experience in Supply Chain Management.</li>
</ul>

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The Latest Jobs in Elgeyo Marakwet

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Explore exciting roles with leading companies and take the next big step in your career.
Find your perfect match today!