Admission Officer

The Aga Khan Schools (AKS), an agency of the Aga Khan Development Network (AKDN), is a global education system of schools, hostels and non-formal education programmes, serving more than 120,000 learners annually across 12 countries in East Africa, the Middle East and South and Central Asia. Supported by over 7,000 teachers and staff, alongside dedicated volunteers, AKS is committed to improving quality of life through education by expanding access to high-quality, values-based learning that prepares learners to contribute meaningfully to their communities and an increasingly interconnected world. More information...

The Aga Khan Academy Mombasa is an International Baccalaureate World School. It is the first in the network of Aga Khan Academies established by His Highness the Aga Khan. The Academy features state-of-the-art facilities, a multicultural student body, and an experienced team of educators and staff.

We provide students with education of the highest standard in order to prepare them for lives characterised by leadership and service. Admission to the Academy is means-blind and is based on merit. We consider all eligible students regardless of socio-economic status.

We are seeking a suitably qualified and organised individual to fill the position of Admissions Officer. The successful candidate will be responsible for the admissions process, including managing records and administrative tasks, and will assist with planning, organizing, and participating in activities related to the Admissions Office.

Duties and responsibilities; Admissions Management and Coordination

• Coordinate the Academy’s admissions processes, including enquiries, applications, entrance assessments, interviews, and enrolment, in line with established policies and timelines.
• Manage communication with prospective families and applicants, including preparing and issuing offer letters, regret letters, enrolment confirmations, and other admissions correspondence.
• Maintain accurate admissions documentation and student records, including academic records, assessment results, behavioural information, and student exit documentation.

Outreach, Promotion and Relationship Management

• Support the implementation of strategies to promote the Academy and attract prospective students and families.
• Coordinate Open Days, school tours, outreach activities, and other promotional events.
• Build positive relationships with parents, schools, and community organisations while supporting admissions-related marketing, publications, and digital communication.

Data Management and Reporting

• Maintain accurate and up-to-date admissions databases, student profiles, enquiry records, and enrolment statistics.
• Prepare regular admissions reports and monitor application and enrolment trends to support management decision-making.
• Ensure the accuracy, confidentiality, and proper filing of all admissions-related information and documentation.

Financial Assistance Programme

• Collect and compile applications and supporting documentation for the Financial Assistance Programme.
• Prepare and issue financial assistance decision letters, follow up on parent feedback, and maintain accurate programme records.

Administrative and Operational Support

• Support the improvement of admissions systems and operational processes, including assisting with admissions budgets and operational plans.
• Collaborate with relevant departments to facilitate student transitions, onboarding, and data integration.
• Ensure admissions forms and publications are regularly updated and undertake other related administrative duties as assigned.
• A degree in business related field.
• Minimum 3 years experience in an educational institution.
• Knowledge ion OpenApply, Navision and Managebac is preffered.
• Excellent oral and written communication skills.
• Data analytical skill is essential.