Office Assistant - 2 Posts

Job Description

As an Office Assistant, you will report to the Project Support Manager and assist with general office duties, including organizing files, maintaining office cleanliness, and handling deliveries. You will ensure proper recordkeeping, support meetings, and manage office supplies.

Your role includes sorting and dispatching documents, keeping an inventory of supplies, and assisting in organizing meetings and workspaces. Strong organizational skills and attention to detail are required.

Key Responsibilities

• Organizing for general cleanliness of the office, machines, equipment and apparatus;
• Ensuring orderly arrangement of office equipment and furniture;
• Locking and open office premises;
• Assisting in organizing and arranging for meeting venues;
• Recording and dispatching letters, files and documents to ensure proper filing and traceability;
• Keeping an inventory of kitchen and cleaning tools and equipment.
• Participating in arranging for collection and disposal of waste;
• Maintaining Institute’s gardens and compound
• Carrying out photocopying and document binding;
• Preparing and serve office tea and other refreshments;
• Collecting and deliver office items, documents, mail, parcels and postage;
• Providing guidance to all outsourced cleaning providers and also report on their work performance; and
• Maintaining general cleanliness of offices, machines, equipment and apparatus.

Required qualifications, Skills and Experience

• Kenya Certificate of Secondary Education mean grade D (Plain) or its equivalent qualification from a recognized institution;
• Certificate in business management or any relevant qualification from a recognized institution;
• Excellent interpersonal skills;
• Ability to work in a multidisciplinary team;
• Ability to organize work and manage time well.