Operations Director

Primary responsibilities:

As an assistant to the Secretary General who is responsible for the big questions facing ITF, you are also required to ensure its effective operation on a day-to-day level. Most importantly, this means you must:

1. Ensure ITF maintains appropriate systems to conduct its activities lawfully, ethically and efficiently
2. Ensure ITF is appropriately staffed so that someone is directly accountable for each of the organization’s key functions at all times.
3. Ensure there are clear and effective communication channels, both formal and informal, between the office of the Secretary General and each key Officer function.
4. Guide and evaluate the work of each Officer function.
5. Provide leadership in setting a positive and productive organizational culture
6. You are responsible for identifying and developing projects that fall within ITF’s scope. While that is your primary responsibility, you are also expected to support projects during execution, monitoring, reporting and closing.
7. Identify youth development problems that ITF is equipped to address and interested in solving.
8. Conduct feasibility and planning studies to determine how ITF could address the problem, and whether this is realistic.

Additionally, you are responsible for recruiting the best people to ITF and for the development of ITF’s people, both during their orientation and their progression at ITF. This means you will:

1. Advertise positions that become available through ITF’s networks; receive applications, screen them for suitability, and transfer them to the Secretary General, hence organize interview times and locations for shortlisted candidates.
2. Organize weekly and monthly meetings to discuss workflows and progress.
3. Organize quarterly training sessions on organizational culture, where all staff can discuss how ITF could build a more positive and productive working environment.
4. Ensure all staff members develop a personal performance plan to be discussed at performance meetings with the Secretary General every six months.
5. Constantly work to improve orientation and induction materials and constantly reflect on how you could perform your role better.

Person Specifications:

1. Applicants must be under 30 years old
2. Hold at least a Bachelors Degree in related fields such as Administration, Management, Human Resources, International Cooperation.
3. Good organizational skills, including ability to work within tight deadline
4. Detail-oriented with a focus on results.
5. Should be self-driven and pro-active.
6. Have excellent communication skills orally and in writing (minimally in English), excellent interpersonal and presentation skills and the ability to work with diverse individuals or group of individuals.
7. Ability to maintain an established work schedule, with or without flexibility.
8. Have basic computer skills including graphic communication publications.
9. Understanding of and commitment to equal opportunities.
10. Strong organizational and management skills, ability to multi task and prioritize.
11. Motivated to learn and take on new challenges.
12. Willingness and capacity to volunteer.
13. Passion and commitment towards youth development

Other requirements

The volunteer is required to work from the office; at the current time remote working is not an available option. ITFs office hours are from Monday to Thursday from 9am to 5pm.