Procurement Assistant

Key Responsibilities

• Under the supervision of the Procurement Officer, the Procurement Assistant will undertake the following functions:
• Tracking of Purchase Requisition Forms (PRFs) raised by staff, ensuring that all relevant specifications and samples are outlined and attached, and signed PRFs are filed appropriately.
• Assisting in sourcing for quotations as per required specifications and negotiating with suppliers for competitive prices.
• Assisting in managing supplier relationships, contacts, and pre-qualification lists.
• Assisting in maintenance of the procurement files (hard and back-up soft copies) according to the organizational policies and procedures, and legal requirements.
• Drafting bid analyses and uploading relevant quotations and correspondences for consideration by the procurement committee.
• Assisting in issuance of signed Local Purchase Orders (LPOs) to relevant suppliers.
• Assisting in following up with suppliers to ensure that goods and services are delivered as per the terms and conditions of the LPOs issued.
• Raising cash requests for supplies to be procured on a cash basis and submitting relevant supporting documentation to finance.
• Submitting invoices and any other relevant documentation from suppliers to the finance team for timely processing of payments.
• Assisting in spending control and building a culture of long-term savings of procurement costs.
• Ensuring compliance with the organizational procurement policy and guidelines.
• Performing any other lawful duties in the scope of procurement role as may be assigned by your supervisor.

Personal attributes

• Strong interpersonal and communication skills.
• Willingness to learn and take initiative.
• Good planning and organizational skills.
• Ability to multitask and meet strict deadlines.
• Critical thinking and problem-solving skills.
• Ability to remain flexible in a dynamic environment and work well in a team.

Qualifications

• Degree in Procurement or other related studies from a recognized institution.
• Excellent command of English, both spoken and written.
• Competent user of MS Office software.
• This is an entry level position hence no previous experience is required.

by close of business on 31st January 2023.