Senior Case Manager – Call Centre (First Assurance Kenya)

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With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

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Job Summary

To provide efficient and effective customer service to customers with utmost level of consistency and quality, ensure customer excellence and facilitate access to quality, safe, effective and cost-efficient care for insured clients. Respond to customer enquiries and address issues regarding products or services at the 24-hour contact centre.Job Description

• Immediate management of inbound and outbound calls in line with contact center call guidelines/etiquette and provide solutions to customers in a professional way within the stipulated TATs.
• Guide the insured Members about their benefits management, the appropriate service providers and other related member benefit matters. 
• Problem-Solving and Decision-Making: addressing complex customer issues and providing accurate information to ensure customer satisfaction.
• Technical or Customer-Facing Responsibilities: Handling technical aspects of customer interactions, utilizing CRM system and ensuring a seamless customer experience.
• Attend to client’s enquiries i.e., answering calls, responding to emails from customers, regarding membership eligibility, coverage, approval status, benefit information and case approvals and/or denials
• Ensure medical pre-authorizations/undertakings/ approvals /declines are issued in compliance with the policy provisions, authority limits and TATs
• Receive customer complaints or queries and document the same. 
• Follow through and resolve escalated customers and provider queries and complaints in time and advise them on outcome and the details of the medical product.
• Escalate unresolved cases and follow through for their resolution and ensure customer satisfaction.
• Perform outbound calls and follow up post hospitalization clients for service feedback and enrollment to the chronic disease management program (CDMP).
• Advise members on how best to utilize their benefits by recommending cost effective facilities and cheaper options e.g., maternity packages, chronic management.
• Negotiate rates and ensure recoveries from third parties like Social Health Authority are affected. 
• Scheduling the call center staff for 24-hour coverage based on rotation, hours worked and workload distribution. 
• Continuous identification of service gaps and implementation of corrective measures.
• Observe confidentiality of client information and compliance with the Data Protection Act.
• Handle any other official tasks assigned by the line manager.

Knowledge Management

• Improve technical knowledge through self-learning or training including mandatory Continuous Professional Education requirements. 
• Share knowledge with colleagues and peers in the business. 
• Develop and enhance learning through seeking coaching, training and continual feedback 

Reporting 

• Sending daily admissions reports to clients; Brokers/Agents/ company Human resource managers. 
• Prepare and compile section reports on daily, weekly and monthly basis and forwards to the management.

Relationship management 

• Develop and maintain relationships with colleagues and clients; Brokers/Agents/ company Human resource managers. 

Education, Experience Required and Competencies:

• Technical Skills: Proficiency in CRM software, Microsoft Office Suite
• Education: Bachelor’s Degree/Diploma in Nursing (KRCHN)/ Clinical Medicine/ Health Management or in a related field with up-to-date license. 
• Experience: Minimum 2 years of clinical experience and 3 years case management experience
• Soft Skills: Excellent communication skills, empathy, negotiations, collaboration, problem-solving abilities, adaptability and a customer-centric approach.
• Industry Knowledge: Understanding of insurance policies, regulations, compliance and standards. 
• Licensed by relevant statutory regulator in his/her respective medical field.
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Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)